office Admin / Accounting & Inventory coordinator

We are seeking a detail oriented and highly organized individual to support our accounting, inventory, and office administration functions. This role is ideal for someone who thrives in a fast paced environment, has strong technical skills, and understands the operational needs of the road construction industry.

Accounts Payable & Accounting Support
Process vendor invoices, match purchase orders, and verify supporting documentation
Reconcile statements and resolve discrepancies with suppliers
Assist with month end tasks and maintain accurate financial records
Work within Sage (or similar accounting software) to enter, track, and update financial data

Inventory Management
Maintain accurate inventory records for materials
Track incoming and outgoing inventory and support cycle counts
Coordinate with scale person and/or dispatcher to ensure timely delivery of reports

Office Administration
Oversee general office procedures and ensure efficient day to day operations
Manage office supplies, equipment, and administrative resources
Support document management, filing, and internal communication
Assist management and project teams with administrative tasks as needed

Industry Knowledge
Apply understanding of road construction operations, terminology, and workflows
Support field and project teams with administrative and procurement needs specific to construction projects

Required Skills & Qualifications
Experience in Accounts Payable and general accounting support
Strong knowledge of inventory management practices
Proficiency in Microsoft Excel and Microsoft Access
Experience using Sage (or similar accounting/ERP systems)
Strong organizational skills and attention to detail
Ability to multitask and prioritize in a dynamic environment
Excellent communication and interpersonal skills
Previous experience in the road construction industry is strongly preferred