Payroll and Administrative Clerk

MOUNT ALLISON UNIVERSITY

Mount Allison acknowledges, honours, and respects that the land named Sackville, NB is part of the unceded territory of the Mi'kmaq People who are the historic inhabitants, custodians, and dwellers on the land where our University is built and confirms its commitment to strengthening relationships with all Indigenous people.

Position title: Payroll and Administrative Clerk

Department: People and Culture

Type: Part-time term position until April 30, 2028

Opportunity type: Non-academic

Classification: Admin Grade 3

Salary range: $42,329 to $56,023 per annum

Salary will be pro-rated to reflect the part-time hours

Supervisor's title: Assistant Director, People and Culture

Hours of work: 21 hours per week

Posted date: October 16, 2026

Closing date: October 30, 2026

Position description

Reporting to the Assistant Director, People and Culture, the People and Culture Clerk assists with the accurate and timely processing of payroll and supports a full range of administrative functions in compliance with collective agreements, University policies and applicable legislative requirements. This part-time role has responsibilities that include assisting with payroll data entry and reconciliation, responding to employee inquiries, preparing correspondence and reports, and contributing to the smooth operation of day-to-day administrative processes.

Responsibilities

• Working in close liaison with the Payroll & Benefits Coordinator assists in processing the bi-weekly and semi-monthly payroll by entering and updating positions, employee and timesheet information for hourly and student employees; produce a payroll summary, verify and edit all data input and run various system processes to finalize the payroll. Review hours entered through the self-service system to identify and question possible errors and to ensure adherence to collective agreement provisions and University policy
• Provide general customer support to self-service users/supervisors
• Perform other payroll processing activities including the production and distribution of pay statements; processing of government, pension, benefit and union remittances by specific deadline dates; distribute system-generated reports to other departments; respond to a variety of inquiries; and prepare Records of Employment; complete monthly Statistics Canada payroll surveys
• Assist the Administrator with the organization of the holiday social, employee recognition and retiree event
• Maintain employee files as well as other departmental electronic and paper filing systems, including those related to staff training, skills, workshops
• Maintain an inventory of office and stationary supplies, forms, and benefit literature
• Assist the Payroll & Benefits Coordinator in various annual tasks such as T4 Processing, vacation accrual calculations and distributions, benefit renewals and year end reporting
• Provide back up for the Payroll & Benefit Coordinator and Administrator during absences
• Assist with the preparation of pension packages, in consultation with the People and Culture Consultant (Compensation & Benefits)
• Assist with new hire benefits enrollment processes
• Track received medical notes and advise consultants of upcoming transitional timeframes
• Assist with departmental audits and projects
• Support development and maintenance of inventory of documentation related to departmental processes which may include recording and/or updating of departmental processes which have not yet been documented
• Assist in the implementation of any new systems or programs
• Support process improvement and technological advancement within the department
• Perform other duties as assigned

Qualifications/skills

• Diploma in accounting or Human Resources or equivalent education combined with experience in a fast-paced office setting
• Minimum of one to three years' experience in payroll/benefits/human resources with a medium to large organization
• Experience using payroll and HR information systems a definite asset
• Proficiency in M365 and ability to learn new software
• Strong interpersonal and communication skills with a customer service orientation
• A motivated self-starter who thrives on a variety of tasks
• Proven ability to work independently and within an integrated team
• Detail-oriented with a focus on accuracy
• Strong numerical and analytical ability
• Strong organizational skills and ability to switch between tasks and priorities while maintaining required quality and productivity in view of multiple and tight deadlines
• Knowledge and understanding of university policies, collective agreement provisions, benefit plan provisions and CRA regulations
• Proven discretion in dealing with confidential information

Only those already eligible to work in Canada need apply.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. Application materials will be collected for recruitment purposes only and handled in accordance with the University's privacy and records management practices.

If you experience any difficulty accessing the link, please contact View email address on jobs.swagapp.com for assistance.

Review of applications will begin on October 30, 2026.

Submit Résumé and Cover Letter 

Mount Allison is committed to diversity and inclusiveness. We encourage applications from members of racialized communities, Indigenous persons, persons with disabilities, and persons of all sexual and gender identities. We seek candidates with qualifications and knowledge to contribute specifically to the further diversification of our campus community. At Mount Allison, we are committed to ensuring your interview experience is as comfortable and accessible as possible. If you require any accommodations or adjustments during the interview process, please do not hesitate to inform us. Your needs are important to us, and our dedicated team is here to support you by reaching out to People and Culture at View email address on jobs.swagapp.com 

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