office administrative assistant

Overview

Languages

English

Education

• College/CEGEP

Experience

3 years to less than 5 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Relocation costs not covered by employer
• Manufacture
• Retail/wholesale establishment/distribution centre

Responsibilities

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Oversee operational logistics of the organization

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Office
• Quick Books
• Google Drive
• Electronic mail

Technical terminology

• Business

Area of specialization

• Reports and records
• Invoices

Additional information

Transportation/travel information

• Own transportation
• Valid driver's licence
• Travel expenses not paid by employer
• Public transportation is not available

Work conditions and physical capabilities

• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Team player
• Accurate
• Time management

Benefits

Health benefits

• Health care plan