Procurement Administrator

Procurement Administrator

Role : Full-time, on-site (4 days/week)

Location : Etobicoke, Ontario (Airport area)

Comp : $60-75k base + bonus + benefits

About Us

A profitable, privately owned, growing B2B company in the industrial space. Proudly Canadian and entrepreneurial, serving business customers across North America.

With under 100 employees and a lean procurement team, we're scaling while keeping a practical, no-politics, get-it-done culture.

How We Work

Purchasing here protects margin and keeps product on the shelf, not just the paperwork moving. A late order, a wrong price, or an unplanned freight charge goes straight to the customer and the bottom line.

This role reports to the Procurement Manager. You'll run the purchase order cycle in our ERP (Epicor Prophet 21): RFQs and quote comparisons, PO entry and blanket order releases, supplier confirmations, inbound freight, and expediting.

You'll also plan replenishment for stocked items, keep supplier pricing and terms accurate in the system, and work with Sales, Customer Service, the warehouse, and Accounts Payable so customer dates are met and invoices clear across our Ontario sites.

About You

You're a Procurement Administrator who knows an ERP purchasing module inside out and thinks about the whole supply chain, from supplier quote to product on the shelf. You work through a high volume of POs every week without letting a price, quantity, or delivery date slip.

You follow up before a delay becomes a stockout, you line up a backup source when a supplier falls short, and you push back when an invoice doesn't match the PO. You don't need constant direction to know what needs to get done.

You Bring:

• Strong experience running the purchase order cycle in an ERP: PO entry, blanket orders and releases, receipts, back orders, and returns (Epicor Prophet 21 preferred; Microsoft Dynamics, SAP, or similar welcome)

• Hands-on inventory planning: setting reorder points, min/max and safety stock levels from usage, lead times, and Sales input, and flagging excess or slow-moving stock

• Experience issuing RFQs and comparing supplier quotes on landed cost (unit price, freight, duties, minimum order quantities, and lead times)

• Experience coordinating inbound logistics: booking and tracking LTL, FTL, and courier shipments, and keeping expected receipt dates current in the ERP

• Experience managing suppliers: onboarding new vendors, reviewing price agreements and terms (payment terms, Incoterms, delivery commitments), and finding alternate sources when a supplier is late or short

• Experience resolving three-way match exceptions (PO, receipt, invoice) with Accounts Payable, the warehouse, and suppliers, including credit notes and freight discrepancies

• Experience maintaining vendor and item master data: price and cost updates, units of measure, and supplier part numbers

• Strong Excel skills (XLOOKUP, pivot tables) for open-PO, inventory, spend, and supplier delivery reporting

Qualifications:

• 5+ years of experience in purchasing, procurement, or supply chain roles (Intermediate to Senior level)

• Solid understanding of the procure-to-pay process, from requisition to receipt to invoice

• Experience tracking supplier performance (on-time delivery, fill rate, lead-time accuracy) and acting on it

• Experience working with Sales or Customer Service on special orders and customer delivery dates

• Clear, professional communication with suppliers and carriers by phone and email, including pushing for ship dates and credits

Bonus Points:

• Experience in industrial distribution, manufacturing, or packaging environments

• Import purchasing experience: customs brokers, commercial invoices, and CUSMA certificates of origin

• Experience with inventory transfers, cycle counts, and purchasing across multiple locations

• Experience with ERP planning tools (MRP, or Prophet 21 replenishment and purchasing requirements tools)

• Exposure to cost analysis such as total cost of ownership (TCO) or economic order quantity (EOQ)

• Supply chain certification (such as SCMP or CPIM), or working toward one

Perks:

• This role includes Health and Dental benefits + an Annual Bonus Plan

Equal opportunity employer. This posting is for an existing vacancy. AI-assisted tools support our sourcing and application review; every hiring decision is made by a person. Interviewed candidates will hear back within 45 days.