Senior Business Analyst - Procurement Writer

Client: Central Agencies Cluster, Government of Ontario

Ministry: Ministry of Treasury Board Secretariat

Location: 222 Jarvis Street, Toronto, Ontario

Work Arrangement: 100% Onsite – 5 Days per Week

Contract Duration: November 9, 2026 – August 26, 2027

Estimated Duration: 200 Business Days

Daily Hours: 7.25 hours per day, Monday to Friday

Security Clearance: CRJMC

Submission Deadline: October 15, 2026, at 12:00 PM EST

Submission Limit: 1 Candidate

Position Overview

The Government of Ontario is seeking an experienced Senior Business Analyst / Procurement Writer to support the development, review, and delivery of high-quality public-sector procurement documents, including Requests for Bids (RFBs), procurement strategies, Statements of Work (SOWs), and related contractual documentation.

The successful candidate will combine advanced writing and communication skills with strong public-sector procurement knowledge, contract documentation expertise, stakeholder engagement, and project management capabilities. The role requires the ability to translate complex technical, business, and legal information into clear, concise, accurate, and accessible procurement documents that support transparent, fair, open, and successful procurement outcomes.

The candidate will work closely with project teams, subject matter experts (SMEs), procurement professionals, legal and technical stakeholders, and senior management to define business objectives, clarify scope and requirements, identify procurement risks, and ensure documentation aligns with Ontario Public Service (OPS) procurement processes and applicable standards.

This position requires working onsite five days per week at 222 Jarvis Street, Toronto.

Key Responsibilities

1. Procurement Documentation and RFB Development

• Review initial Requests for Bids (RFBs) and procurement document packages, and lead their continued development, drafting, editing, and refinement.
  

• Incorporate feedback from project teams and stakeholders and complete required updates to RFB documents within established timelines.
  

• Develop, review, and maintain procurement strategies, scope statements, business objectives, requirements, deliverables, and supporting briefing materials.
  

• Ensure procurement documents clearly communicate the intended scope, business needs, technical requirements, evaluation criteria, timelines, deliverables, and expected outcomes.
  

• Review documents for structure, clarity, consistency, completeness, technical accuracy, and alignment with business objectives.
  

• Provide advice and recommendations on Statements of Work (SOWs), contractual documentation, and procurement approaches.
  

• Assist with contract award activities, including preparation of draft Forms of Agreement (FOAs), and support successful vendor onboarding when required.
  

2. Advanced Writing, Editing, and Communication

• Translate complex technical, business, procurement, and legal information into clear, concise, accurate, and easy-to-understand language.
  

• Prepare persuasive, well-structured procurement documents, executive summaries, tender documentation, briefing notes, and other supporting materials.
  

• Edit and proofread documentation to ensure accuracy, consistency, completeness, and adherence to established guidelines.
  

• Ensure RFBs and related documents accurately reflect technical specifications, business requirements, contractual terms, and procurement objectives.
  

• Apply plain-language writing, inclusive communication, and user-centred content principles.
  

• Ensure written materials communicate requirements effectively to potential vendors and minimize ambiguity or misinterpretation.
  

• Demonstrate exceptional attention to detail and maintain high-quality documentation throughout the procurement lifecycle.
  

3. Public-Sector Procurement and Contractual Knowledge

• Apply knowledge of OPS public-sector procurement processes, policies, standards, best practices, tools, methodologies, and approaches.
  

• Ensure procurement activities follow established client procurement processes and applicable requirements.
  

• Apply knowledge of contractual terms, conditions, contract law principles, and procurement documentation requirements.
  

• Ensure procurement documents support transparent, fair, open, and consistent procurement practices.
  

• Incorporate recommendations and guidance from the client's independent Fairness Commissioner to support procurement fairness and integrity.
  

• Identify potential barriers to vendor participation and recommend approaches that encourage appropriate vendor competition.
  

• Research market capabilities, industry trends, available vendors, comparable procurements across other organizations and jurisdictions, and applicable service and pricing models.
  

• Develop and assess procurement options, outlining their implications, benefits, risks, and suitability for achieving business objectives.
  

• Identify critical success factors and ensure procurement documentation supports successful business outcomes.
  

4. Requirements Gathering and Stakeholder Facilitation

• Collaborate with project teams and subject matter experts to gather, validate, and document business, operational, technical, and procurement requirements.
  

• Facilitate the development of clear scope statements, business objectives, requirements, and deliverables.
  

• Gather information from multiple sources and document the information collected, including its source and the individuals or stakeholders who provided it.
  

• Facilitate document review sessions, consensus meetings, stakeholder consultations, and approval processes.
  

• Coordinate feedback and ensure all required revisions are incorporated accurately and on time.
  

• Provide knowledge transfer, coaching, advice, and facilitation to client resources throughout the project.
  

• Advise stakeholders on procurement leading practices and methodologies that may extend beyond the current OPS procurement lifecycle.
  

• Participate in meetings with senior management and provide clear, timely updates on progress, issues, risks, and deliverables.
  

5. Project Management, Risk Management, and Quality Assurance

• Manage multiple procurement deliverables, competing priorities, and deadlines without compromising quality.
  

• Maintain detailed work plans, deliverable schedules, documentation records, and progress updates.
  

• Identify procurement issues, dependencies, risks, and potential obstacles throughout the procurement and evaluation processes.
  

• Develop risk mitigation strategies and provide recommendations to address risks associated with procurement approaches, documentation, vendor participation, and evaluation.
  

• Ensure procurement documents are complete, accurate, consistent, and ready for stakeholder review and approval.
  

• Monitor deliverable timelines and coordinate with stakeholders to resolve outstanding issues promptly.
  

• Support the evaluation process by identifying risks and recommending mitigation measures.
  

• Maintain professional judgment, political acuity, discretion, and effective relationship management when working on sensitive procurement initiatives.
  

Requirements

Mandatory Skills and Qualifications

A. Advanced Writing and Communication Skills – 40%

• Demonstrated expertise in advanced business writing, procurement writing, editing, and proofreading.
  

• Ability to simplify complex technical, business, and legal information into clear, concise, plain-language documentation.
  

• Experience developing persuasive and well-structured tender documents, RFBs/RFPs, executive summaries, briefing materials, and supporting documentation.
  

• Strong technical writing accuracy, with the ability to ensure procurement documents align with technical specifications, business requirements, and contractual obligations.
  

• Exceptional attention to detail and the ability to produce error-free, consistent, professional documentation.
  

• Ability to communicate procurement requirements clearly to vendors, project teams, senior management, and other stakeholders.
  

B. Technical Procurement Knowledge – 30%

• Strong knowledge of public-sector procurement processes, specifically Ontario Public Service (OPS) procurement.
  

• Experience developing, reviewing, and refining RFB/RFP packages and associated procurement documentation.
  

• Knowledge of procurement best practices, tendering processes, procurement strategies, and vendor participation considerations.
  

• Understanding of contractual terms, conditions, contract law principles, and their application to procurement documents.
  

• Experience supporting the development of SOWs, scope statements, business objectives, requirements, deliverables, and draft Forms of Agreement.
  

• Ability to identify procurement risks, assess vendor market conditions, evaluate procurement options, and recommend appropriate mitigation strategies.
  

• Understanding of transparent, fair, open, and consistent procurement practices, including consideration of independent fairness guidance.
  

C. Project Management and Organizational Skills – 20%

• Demonstrated ability to manage multiple assignments, deliverables, priorities, and deadlines simultaneously.
  

• Strong time management, planning, organization, and coordination skills.
  

• Experience gathering, validating, and documenting information from multiple sources and subject matter experts.
  

• Ability to maintain accurate records of information sources, contributors, decisions, revisions, and approvals.
  

• Proven ability to manage deliverable timelines and complete documentation within established schedules.
  

• Experience coordinating document reviews, incorporating stakeholder feedback, and maintaining quality throughout the development process.
  

• Strong analytical, problem-solving, risk identification, and mitigation planning capabilities.
  

D. Interpersonal and Stakeholder Management Skills – 10%

• Excellent collaboration and relationship management skills across multidisciplinary teams.
  

• Ability to engage effectively with subject matter experts, procurement professionals, project teams, senior management, and other stakeholders.
  

• Experience facilitating meetings, consensus-building sessions, document reviews, and approvals.
  

• Ability to provide timely and accurate progress updates to executives and project stakeholders.
  

• Strong negotiation, consultation, coaching, knowledge-transfer, and facilitation skills.
  

• Demonstrated political acuity, discretion, and professionalism when handling sensitive projects and procurement matters.
  

Additional Relevant Experience and Knowledge

Candidates should also demonstrate relevant experience or knowledge in the following areas, where applicable to the assignment:

• Government digital service delivery policies, standards, and legislation, including the Digital Service Standard and the Simpler, Faster, Better Services Act .
  

• Content strategy, inclusive writing, plain-language content, and user-centred design.
  

• Search engine optimization (SEO), information architecture, content auditing, and content evaluation.
  

• Journey mapping, user stories, personas, user research, content testing, wireframing, and prototyping.
  

• Accessibility standards, including AODA and WCAG 2.0 AA, and French Language Services Act (FLSA) requirements.
  

• Digital content development for public-facing services, mobile applications, and Ontario.ca.
  

• Agile product development environments and collaboration tools such as Miro, Figma, Jamboard, and Mural.
  

• Analysis of analytics, stakeholder feedback, and user research findings to improve service delivery.
  

• Familiarity with market research, industry trends, comparable procurements, vendor capabilities, and service and pricing models.
  

Work Location and Availability Requirements

• Work location: 222 Jarvis Street, Toronto, Ontario.
  

• Onsite requirement: Five days per week; remote or hybrid work is not offered for this assignment.
  

• Working hours: 7.25 hours per day, Monday to Friday, within standard working hours of 8:00 AM to 5:00 PM, excluding lunch.
  

• Contract period: November 9, 2026, to August 26, 2027.
  

• Security: CRJMC clearance level.
  

• Submission restriction: Only one candidate may be submitted for this requisition.
  

Ideal Candidate Profile

The ideal candidate is a highly detail-oriented Senior Business Analyst / Procurement Writer with proven experience producing complex procurement documentation within a public-sector environment, preferably the Ontario Public Service. The candidate will possess exceptional writing and editing skills, strong knowledge of OPS procurement practices and contractual documentation, and the ability to facilitate requirements gathering, stakeholder reviews, risk assessments, and procurement approvals.

Candidates must be comfortable managing multiple deadlines, advising senior stakeholders, incorporating feedback from diverse teams, and delivering accurate, transparent, and well-structured procurement documents. Experience with government digital content standards, accessibility, inclusive writing, and user-centred design will be an additional advantage.

Important: Candidates must be available to work onsite five days per week in downtown Toronto and should be able to demonstrate strong alignment with the four weighted evaluation categories: Advanced Writing and Communication (40%), Technical Procurement Knowledge (30%), Project Management and Organizational Skills (20%), and Interpersonal Skills (10%).