Courts Administration Clerk

Job Responsibility:

The District Municipality of Muskoka is currently recruiting for a

Courts Administration Clerk Posting Date: Wednesday, March 5, 2025 Closing Date: Wednesday, March 19, 2025 @ 12:00 NOON Starting Rate: $26.87 hourly Salary Range: $26.87 - $29.44 hourly Hours of Work: 35 hours per week Classification: CUPE Inside Class 5 Status: Permanent part-time

The District: Muskoka is a great place to live and play, and the District is a four-season municipality passionate about protecting, servicing and caring for this community. We have opportunities that will allow you to learn, grow and build your career amongst other ambitious leaders and innovators. We offer a competitive compensation package and are committed to promoting diversity, accessibility and inclusion. It's what we do!

The Opportunity: The Courts Administration Clerk will provide customer service to the general public, justice stakeholders, legal profession and law enforcement agencies. This job will carry out the assigned/ delegated statutory functions of the “Clerk of the Court” for all Provincial Offences under the jurisdiction of the District Municipality of Muskoka.

What you will do: • Prepare and distribute court documents to establish jurisdiction of charges before the court, including

Notices of Trial, Re-opening applications, early resolution notices and appeal documentation for filing with the Superior Court.

• Respond to queries and liaise with the judiciary, the public, enforcement staff, Defense agents, counsel,

prosecutors, defendants, civilian witnesses and various justice partners, relating to various Provincial, Federal and Municipal legislation.

• Perform administrative duties related to courts administration and the statutory duties of Clerk of the Court,

including; vetting charges, court files, notice of intention to appear, extension applications and intake court matters.

• Receive legal documents, proof for accuracy, and administer the legislated processes for the public and

Provincial Offence stakeholders.

• Enter and maintain data using various Provincial computer software and databases (eg. ICON and CAMS).

• Perform the duties of the Commissioner of Oath by swearing in Affidavit documents and certifying court

documents as the clerk of the court.

• Resolve routine complaints and refer complex complaints and inquiries to appropriate staff members

• Work with the public and court stakeholders to collect outstanding fines for the division

• Receive and process payments, updating ICON reports, investigating errors and making adjustments.

• Provide and receive information from MTO re: abstract audits, license suspensions, demerit points, etc.

• Act as administrative assistant to Justice of the Peace for processes held in the intake court.

• Work safely and in compliance with relevant statutes and regulations and within the safe work procedures

and directives as established by the District.

What you will need: • Graduation from a two (2) year Community College program in a Law or Office Administration or

equivalent.

• Minimum of three (3) years' experience in a court, or legal environment.

• Working knowledge and understanding of provincial offences law in Ontario coupled with practical

knowledge of court policies and procedures, as well as legal and technical terms and procedures.

• Proven ability to deal effectively with the legal profession, law enforcement, judiciary, municipal

departments and the public in a professional, courteous and efficient manner employing a high degree of tact and diplomacy.

• Excellent attention to detail and analytical skills with the ability to respect and deal with confidential and

sensitive issues. Sound judgment and ability to take initiative where appropriate.

• Ability to function autonomously, in a high volume fast paced work environment with legislated time frames,

exercising sound judgment and taking initiative, where appropriate. Demonstrated technological proficiency in the MSOffice suite of products, plus familiarity with the ICON system.

• Bilingualism is an asset.

• Must have a clean criminal background check to be able to work in the court systems

• A valid Ontario driver's license.

What we are offering: The District is proud to offer the following benefits with this job:

• Health benefits

• Paid vacation

• Paid leaves

• OMERS pension

• Work-life flexibility

• Perks and discounts

• Wellness programs

• Fostering and fun environment

• Professional development and education opportunities

• Pay range progression based on length of time in the job and satisfactory performance

The Next Step If you have the necessary skills, experience and qualifications, and can support our vision and values (RISE: Respect, Innovation, Service and Equity), submit your application using the apply now link below. APPLY NOW or visit our careers page for other opportunities.

The District of Muskoka is an equal opportunity employer and values diversity in our workforce, encouraging applications from all

qualified individuals. Our organization is committed to providing persons with disabilities with equal opportunities and standards of

goods and services, and we are compliant with the Accessibility for Ontarians with Disabilities Act. If you require disability related

accommodation to participate in the recruitment process, please advise the Human Resources department as soon as possible.

Accommodation may be provided in all steps of the hiring process. Any questions regarding this posting should be directed to the

Human Resources Department.