Accounts Payable Administrator POST NUMBER: 302218

About Our Client

Our client is seeking an AP Administrator to join their team for a 6-month opportunity.

About the Opportunity

• Processes 600-900 vendor payments per month by identifying discount opportunities, verifying federal ID numbers, scheduling and preparing payments, resolving purchase order, contract, invoice, and payment discrepancies, ensuring credit is received for outstanding memos, and issuing stop payments or purchase order amendments as required.
• Processes employee reimbursements by reviewing and validating expense reports and advance requests and preparing associated payments.
• Verifies vendor accounts by reconciling monthly statements and related transactions to ensure accuracy and completeness.
• Maintains historical financial records through systematic filing and archiving of documents.
• Manages petty cash disbursements by recording transactions and verifying supporting documentation.
• Prepares and reports sales tax obligations by calculating applicable requirements based on paid invoices.
• Safeguards organizational information by maintaining strict confidentiality of financial and business records.
• Collaborates with cross-functional departments to enhance reporting capabilities and improve existing processes, systems, and operational efficiencies.
• Supports continuous improvement initiatives by identifying opportunities to streamline workflows, strengthen controls, and enhance reporting accuracy.
• Problem solving, attention to detail, and proficiency at data entry are a must.

About You

• 2 years of general accounting or AP experience
• Post secondary certificate or diploma program
• Proficiency in excel and MS office
• Experience with a large ERP system is an asset
• Oil and gas experience is an asset

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #302218.

This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Calgary area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.