Executive Assistant, Office of the Vice - President, Academic and Students

Executive Assistant, Office of the Vice-President, Academic and Students

Band 9: $77,550 - $96,939

COMPETITION NO. AD26-17

About Durham College

Durham College (DC) is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field placements, applied research, co-ops and other hands-on opportunities, DC grads are known for having the skills and knowledge they need to adapt to the ever-changing workforce.

A leader in innovative teaching and learning, Durham College offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, media, art and design.

Our modern campuses in Oshawa and Whitby offer 145 programs – including six bachelor’s degrees and 11 apprenticeship programs – to more than 11,000 full-time post-secondary and nearly 3,000 apprenticeship students. In addition, we have more than 16,000 student registrations in professional and part-time learning. More than 120,000 alumni represent the college, both locally and around the world.

DC has an estimated annual economic impact of more than $913 million on Durham Region and is proud to be an active and engaged member of the communities we serve by contributing resources and expertise to enhance social and economic well-being through partnerships, investments and collaboration.

Duties and Responsibilities

Durham College is seeking an experienced Executive Assistant to provide senior-level support in the Office of the Vice President, Academic and Students (VPAs). Reporting to the Manager, Academic Operations and Communications, the incumbent will undertake activities in support of strategic and operational goals, managing relationships across departments and Faculties, as well as with external stakeholders. The incumbent will provide office reception duties; lead special projects; support event planning; coordinate various committee meetings; and manage administrative tasks for the Office of the VPAS. The incumbent will be proactive, anticipating the team's needs and managing multiple priorities simultaneously.

The incumbent will approach their work with a professional attitude and focused attention to detail. The incumbent will assess and respond to a wide range of issues, both general and confidential, and will be skilled in written and verbal communication.

Specific responsibilities include: research and information gathering; responding to inquiries; assisting with projects and miscellaneous requests; proofreading documents; preparing confidential and/or general correspondence; scheduling and calendar management; booking travel arrangements; coordinating events; providing support to cross-institutional committees; tracking budget expenditures and reconciling credit card statements; supporting academic policy renewal and development, including managing the catalogue of policies that fall within the academic portfolio.

The successful candidate will possess a three-year diploma or a degree in Business or Office Administration, as well as a minimum of five years related and successful experience supporting senior-level executives. Additional qualifications include experience writing professional communications, calendar management, meeting management, event planning, project management, supporting multiple cross-institutional committees and policy development. In addition, the successful candidate will be highly proficient with the Microsoft 360 suite, and possess excellent communication, interpersonal, organizational, problem-solving, and time management skills as well as demonstrate the ability to manage confidential information. The ability to successfully build relationships across the organization as well as maintain trust and confidentially are essential to success in this role. An excellent understanding of college processes, Banner, FAST (or other budget software applications), and DC’s organizational structure will be considered an asset.

Qualifications

The successful candidate will possess a three-year diploma or a degree in Business or Office Administration, as well as a minimum of five years related and successful experience supporting senior-level executives. Additional qualifications include experience writing professional communications, calendar management, meeting management, event planning, project management, supporting multiple cross-institutional committees and policy development. In addition, the successful candidate will be highly proficient with the Microsoft 360 suite, and possess excellent communication, interpersonal, organizational, problem-solving, and time management skills as well as demonstrate the ability to manage confidential information. The ability to successfully build relationships across the organization as well as maintain trust and confidentially are essential to success in this role. An excellent understanding of college processes, Banner, FAST (or other budget software applications), and DC’s organizational structure will be considered an asset.

Please apply below by submitting your cover letter and resume to the online portal. Job Competition closes at 7:00 p.m. EST on June 26, 2026. Competition number AD26-17.

T:View phone number on canada.jobradars.com ***email_hidden***

C Wing, Second Floor - 2000 Simcoe St. N. Oshawa, ON

Durham College invites applications from all qualified individuals. Durham is committed to fostering workplace diversity, and, provides accommodations to applicants with disabilities throughout our hiring process. If you require this information in alternate format; require communication supports; an accommodation in applying for a posting and/or if you are selected for an interview, please contact our Human Resources (HR) department and an HR assistant will work with you to meet your needs.

We thank you for your interest in employment with Durham College however, only those candidates selected for an interview will be contacted.

Land Acknowledgement

Durham College is situated on the traditional lands of the First Peoples of the Mississaugas of Scugog Island First Nation. These lands are covered under the Williams Treaties and rest within the traditional territory of the Anishinaabeg. We offer our gratitude to the Indigenous Peoples who care for and, through the treaty process, share the lands on which we live, learn, teach and prosper today.