Procurement Administrator at Aecon

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value - it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won't just build your career - you'll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus - today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We're passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation - we call it Aecon Proud .

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs) , to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you're inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Reporting to the Finance Manager, the Procurement Administrator supports the full lifecycle of procurement activities across projects and operational environments. This role is responsible for vendor sourcing, purchase order administration, procurement coordination, invoice management, supplier communication, and operational procurement support.

This position works closely with project teams, vendors, subcontractors, accounting personnel, and procurement leadership to ensure procurement activities remain aligned with project requirements, funding structures, operational timelines, and federal compliance expectations.

The ideal candidate possesses strong organizational skills, communication capabilities, procurement awareness, attention to detail, and the ability to operate effectively within fast-paced environments.

What You'll Do Here:

• Supplier relationship management
• Purchase order lifecycle management
• Framework purchase orders and periods of performance
• Invoice reconciliation and funding coordination
• Procurement tracking and operational continuity
• Procurement compliance and documentation management
• Vendor communication and procurement support activities
• Support procurement activities from sourcing and requirements coordination through purchase order execution, monitoring, and closeout.
• Identify, coordinate with, and maintain relationships with vendors, subcontractors, manufacturers, and service providers supporting construction projects.
• Assist in building and maintaining qualified vendor networks aligned with operational and project-specific procurement requirements.
• Develop, review, administer, and maintain procurement documentation, purchase orders, procurement tracking logs, and supplier records.
• Coordinate procurement activities with project teams to support material requirements, rentals, labor support, fuel usage, subcontracted services, and operational procurement needs.
• Monitor procurement timelines, deliverables, periods of performance, funding utilization, and ongoing operational support requirements.
• Process, review, reconcile, and validate vendor invoices to ensure accuracy, compliance, and alignment with procurement and financial controls.
• Coordinate with vendors, procurement personnel, accounting teams, and project stakeholders to resolve procurement discrepancies, invoice issues, funding concerns, and operational procurement risks.
• Support framework purchase order administration, including funding adjustments, procurement continuity actions, and operational support extensions.
• Maintain visibility over procurement commitments, invoice burn rates, open obligations, and procurement continuity requirements.
• Support procurement reporting, operational tracking, audit readiness activities, and continuous improvement initiatives within the procurement lifecycle.

What You Bring to the Team:

• 2 years' experience as a Project Administrator in the construction industry.
• Experience with ERP systems such as SAP or equivalent procurement and financial management platforms preferred.
• Superior written and verbal communication skills (preparation and proofreading of documents).
• Ability to show discretion with confidential and/or personal material.
• Ability to work well under pressure and meet deadlines with poise and confidence.
• Ability to multitask and prioritize workload, handling various job responsibilities at once (arranging meetings, phone messages, correspondence, etc.).
• Ability to work independently as well as a member of a team.
• Professional interaction with all levels of staff within the organization from frontline to senior executive.
• Proficiency in MS Office (Word, Outlook, Excel, and PowerPoint).
• Be a champion of inclusion and diversity.

The expected pay range for this role is $50,000 - $70,000 per year.

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters belonging within and across our organization. We are committed to providing equal employment opportunities and considering all applicants without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local laws.