Education Administrative Coordinator

Job Responsibility:

About SickKids

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World .

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.

Position Description

As an Education Administrative Coordinator, you will be responsible for all educational activities related to the Fellowship, Observership and Elective Programs in the Division of Neonatology, Department of Paediatrics. You will be the primary administrator and central resource to faculty, trainees, and program directors. Reporting to the Paediatric Business Operations Manager, you will provide administrative support to the education training program and work collaboratively with partners both internally and externally.

• Provide administrative support to the training programs and coordinate all educational activities related to Fellowship, Observership and Elective Programs.
• Coordinate the onboarding and offboarding (licensing, work permits, credentialing, contracts, HR administration, etc.) for all levels of trainees.
• Schedule and coordinate trainee interviews, draft funding agreements, offer letters, and educational goals and objectives to meet organizational policies and procedures.
• Prepare and collate trainee evaluations (ITARS) in support of learners, Entrustable Professional Activities (EPAs) for the Competency by Design (CBD) Program.
• Manage databases for faculty, residents, and learners.
• Develop and implement divisional program materials (orientation manual, schedules, information packages) in support of the yearly fellowship onboarding process.
• Plan, organize and lead program events, fellowship intake and budget meetings.
• Provide support to the chief fellow, senior resident with on-call, clinic, and academic rounds and schedules.
• Coordinate and manage divisional schedules/block rotations to ensure appropriate learners are scheduled to meet divisional requirements.
• Review, respond and action fellowship, observership and elective requests.
• Schedule meetings with Program Director and trainees.
• Participate and lead divisional meetings and provide detailed minutes to committees.
• Maintain trainees' vacation, absences, conference requests, and provide regular updates to the Program Director.
• Participate in educational development workshops (PGME training sessions).
• Collaborate with internal and external partners to ensure educational portfolios meet the needs and objectives of the program and the Royal College.
• Responsible for the development and maintenance of divisional websites.
• Plan and organize guest speakers, visiting lectureships, conferences, and symposiums while keeping within budgets and program deliverables.
• Assist in the development of required departmental reports.
• Organize and prepare financial reports, process invoice payments, P-card statements, call stipends, cheque requisitions, reimbursements, and honorariums.

• Completion of a post-secondary education or combination of education or program experience.
• Several years of experience supporting and leading an education or administrative program. Experience within a teaching hospital/academic environment considered an asset.
• Experience in finance and managing budgets considered an asset.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Excellent organizational, problem-solving and communication skills (written & verbal).
• Creative, self-motivated, innovative and ability to demonstrate a high level of initiative.
• High attention to detail and ability to manage tasks and deadlines in a demanding environment with many interruptions and competing priorities.
• Ability to solve problems independently and make sound judgments on sensitive matters.
• Demonstrated excellence in planning, coordinating, prioritizing tasks and deadlines.
• Participates as a collaborative team member and interacts with a wide variety of internal and external partners.
• Effective leadership skills with the ability to exercise discretion and confidentiality.
• Demonstrated commitment and actions in advancing equity, diversity, and inclusion objectives

• This position is eligible for employee benefits coverage. The full benefits package will be discussed at the time of offer.
• A focus on employee wellness with our new Staff Health and Well-being Strategy. Self-care helps us support others.
• A hospital that welcomes and focuses on Equity, Diversity, and Inclusion.
• The opportunity to make an impact. Regardless of your role or professional interest, you will be making a difference at SickKids and contributing to our vision of Healthier Children. A Better World .
• For more on why you'll love working at SickKids, visit our careers site.

• Temporary Full-time, 13-month contract with possibility of extension
• 1.00 FTE
• 35 hours per week
• Hybrid model of work

Our Commitment to Diversity

SickKids is committed to championing equity, diversity and inclusion in all that we do, fostering an intentionally inclusive and culturally safe environment that reflects the diversity of the patients, families and communities we serve. Learn more about workplace inclusion.

Accessibility & Accommodation

If you require accommodation during the application process, please reach out to our aSKHR team. SickKids can provide access and inclusion supports to eligible candidates to support their full engagement during the interview and selection process as well as to ensure candidates are able to perform their duties once successfully hired. If you are invited for an interview and require accommodation, please let us know at the time of your invitation to interview. Information received related to access, inclusion or accommodation will be addressed confidentially.

How To Apply

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