Administrative Coordinator (Hybrid)

Job Responsibility: Who We Are For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here. Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. : Job Summary To provide efficient and effective executive administrative support to the Divisional Secretary. Key Accountabilities

• Provide full administrative assistance including preparing documents and presentation material, screening and responding to incoming correspondence, inquiries and phone calls as requested and defined (i.e., letters dealing with administrative issues, general inquiries, acknowledgements), draft letters/emails and official information releases
• Arrange and attend meetings, organize and distribute meeting agendas, record, prepare and distribute minutes.
• Monitor and manage inbox of Divisional Secretary (DS)
• Maintain DS calendar entries, invitations and scheduling
• Organize travel arrangements and accommodations for DS
• Provide reception coverage as needed
• Maintain and distribute Divisional DISPO in collaboration with DC's E.A. and receptionist
• Coordinate registration, accommodations, and supplies for Leadership Retreat and Leadership Camp(s)

Education and Experience Qualifications

• Completion of a formal post-secondary / college diploma program of 2 or 3 academic years.
• Minimum of 3 years of related work experience including experience dealing with office
• A combination of training and experience in administrative skills.
• equipment and tools, and senior administrative/secretarial experience
• Respect and understanding of The Salvation Army - its mission, culture, and values.
• Strong computer skills with proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Publisher) and web-based software; experience with Office 365, Teams, and Lotus Notes
• Strong sense of urgency and proven capability to manage time and multi-task to accomplish multiple and various tasks, with conflicting priorities and timelines
• Effectively and efficiently manages relationships, expectations and concerns, in a professional and courteous manner, and develops and leverages professional knowledge and working relationships for the benefit of the organization
• Ability to maintain confidentiality and a high level of integrity
• Excellent organizational and time management skills
• Excellent research skills
• Strong communication and interpersonal skills (written and verbal)
• Must display sound judgment, strong attention to detail, and willingness to take initiative
• Self-starter capable of working independently with limited direction
• Ability to work well in a team-oriented, collaborative environment

Compensation: The target hiring range for this position is $43,673.58 to $54,591.98 with a maximum of $65,510.37. Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role. The Salvation Army will provide reasonable accommodation upon request. Please email View email address on ca.edajobs.com if you have a need for any accommodation and we will be pleased to discuss this with you.