Leadership Administrative Support, Senior Leadership Team

Leadership Administrative Support, Senior Leadership Team
 Full-Time, Contract (Approximately 12 months in length) 

This posting is the result of a current vacancy
 London, Ontario (London Zone)
- Application Deadline: October 27, 2026 -

This position performs duties and will have responsibilities consistent with directly supporting leadership, operational functions and administrative and reporting requirements for all designated programs across the Thames Valley region. Additional responsibilities will include supporting the administrative and clerical support functions to ensure that services are provided in an effective and efficient manner.

This administrative position works directly with the designated Director(s) or Vice-President(s) to support the administrative needs within their portfolio. These responsibilities will vary based on the portfolio and may include assisting Leaders with coordinating meeting schedules and taking minutes, facilitating recruitment and interview processes, communicating with candidates, staff members and the Leadership Team, and generating reports or presentations.

Consider revitalizing your career and making a difference in your community by joining our team!

WHAT WE'RE OFFERING:

What you'll be making - $25.68 to $29.56 per hour (Specialized Admin Grid)

The above are initial rates; with grid increases as per policy

Internal staff members will be placed on the appropriate grid based on their current rate of pay, up to Level 8 of the grid

When you'll work - 70 hours biweekly; Monday-Friday, 8:30am-4:30pm with a 1-hour unpaid break; this is an in-office position

Your pension plan –Immediately eligible for optional enrolment in the Healthcare of Ontario Pension Plan (HOOPP) 

What your benefits will be – 9% in lieu of benefits

HOW YOU WILL BE MAKING A DIFFERENCE:

Provides high-level administrative support to designated Vice Presidents and select members of the Senior Leadership Team, as directed

Coordinate and take minutes at Extended Leadership Team (XLT) meetings

Maintains executive calendars, meeting schedules, and appointments, ensuring all required background materials and documentation are prepared and distributed in advance

Organizes leadership meetings and prepares, distributes, and follows up on reports, briefing materials, agendas, and related documentation

Supports internal and external virtual and hybrid meetings, including managing connectivity issues, monitoring participant engagement, facilitating polling functions, coordinating breakout rooms, and troubleshooting technical concerns

Acts as a backup to the Executive Office Administrator, as required

Assists with the development of presentations, executive communications, reports, and other professional documents

Interacts with all levels of staff, community partners, stakeholders, consultants, and external organizations to coordinate activities and expedite action on behalf of executive leadership

Responds independently to inquiries, ensuring appropriate follow-up, information sharing, and resolution of issues within established authority

Monitors assignments and deliverables on behalf of executive leadership and follows up with partners to ensure deadlines and commitments are met

Establishes, maintains, and retrieves confidential records, files, correspondence, and documentation while maintaining the highest level of confidentiality and discretion

Assists with grant proposal development, funding submissions, official correspondence, letters, and other professional writing activities

Assists with the development, maintenance, and analysis of spreadsheets and reporting tools.

Provides project coordination and project management support for organizational initiatives, strategic priorities, and special projects

Supports consultants engaged by the organization by coordinating communications, meetings, documentation, and project deliverables

Support with Program Initiatives, program operations and human resources:

Assists with written reports and proposals, including those related to the expansion and/or modification of services, as well as those related to the documentation and reporting requirements of funding and accrediting bodies

Works with Leaders and staff members to create and revise systems and program procedures by analyzing operating practices, record-keeping systems and forms; assists with implementing changes

Acts as a communication liaison within the department and the broader organization, as well as between other stakeholders and partners

Assist with room booking enquiries and office supply inventory

Take lead to ensure program coverage as needed for planned and unplanned employee absences consulting with Managers and Director if required

Others duties as required

WHAT YOU'LL NEED TO APPLY:

Criminal Record Check Requirements
Successful candidates must have a Criminal Record Check completed in the last six months. Interested applicants who reside in the City of London and are in need of a Criminal Record Check (CRC) are encouraged to apply for one as soon as possible as CRC’s in the City of London are currently taking approximately 5 weeks to be processed and offers of employment cannot be made without receipt of a CRC.

 
We require the following qualifications:

Post-secondary education in administrative or payroll studies, or equivalent work experience (primary proof of credentials will be required during the hiring process i.e. original degree/diploma or official transcript)

Valid driver’s licence and access to a vehicle

Current, satisfactory Criminal Record Check (CRC)

Demonstrated ability to attend work regularly

We prefer the following qualifications:

Experience prioritizing multiple needs

Minimum 1- 2 years experience in not-for-profit agencies 

Extensive working knowledge of MS Office Professional and strong computer skills

Knowledge of Human Resources Fundamentals

Knowledge of mental illness and co-occurring complex issues

Bilingual in both official languages, preferred; Une préférence sera accordée aux personnes possédant des compétences dans les deux langues officielles du Canada

INTERNAL APPLICANTS: To be considered as an internal applicant, current staff members are reminded to apply using their @cmhatv.ca or @slwar.ca email address.

Get your application in by – October 27, 2026

Our recruitment process allows us to learn about your previous work experience, your qualifications and your commitment to fulfilling our vision. While we appreciate the interest of all applicants, only those individuals being considered for a position will be personally contacted by someone from the interview team. 

We welcome and encourage applications from all members of our community including persons of any gender, gender identity, gender expression, or sexual orientation, persons with disabilities, Indigenous persons, and members of visible minorities. If you require accommodations related to a disability at any point during the recruitment process, please contact Human.R[anti-spam measure - please enable javascript to view]

________________________________________________________________________________________________________________________

Legal Notifications:

For legal purposes our full business name is: Canadian Mental Health Association Thames Valley Addiction and Mental Health Services

Artificial Intelligence is not currently employed in our recruitment processes

How to Apply
Please mention you saw this posting on WorkInNonProfits.ca. Please apply for this role here: Leadership Administrative Support, Senior Leadership Team Or visit our website at CMHA Thames Valley - Addiction and Mental Health Services