Administrative Support

Career Opportunity — Administrative Assistant

Caron Lagacé Architecture + Design Inc.

CLADinc. is a full-service architecture firm located in Bathurst, New Brunswick. We are an innovative team of experts in the commercial, institutional, and healthcare sectors. We are seeking an organized, multi-tasking, and professional administrative assistant to support our team in the day-to-day operations of the office.

Job Title : Administrative Assistant

Work Location : Bathurst, NB

Employment Type : Full-time

Start Date : As soon as possible

Work Schedule

• Hours per week: 34 hours

• Typical schedule: Monday to Thursday – 8:00 a.m. to 5:00 p.m.

Key Responsibilities

The successful candidate will contribute to the smooth administrative operation of the firm, including:

• Greeting clients and answering phone calls and emails

• Managing schedules and appointments

• Preparing, proofreading, and formatting administrative documents

• Tracking files and communications

• Performing data entry and digital/paper filing

• Assisting with the preparation of proposals and project documents

• Tracking invoicing and payments and performing basic bookkeeping tasks

• Order office supplies and coordinate with certain vendors

• Support architects and project managers with various administrative tasks

• Perform any other related tasks that contribute to the smooth operation of the office

Qualifications

• Excellent organizational skills and ability to prioritize tasks

• Professionalism and discretion

• Strong sense of initiative and ability to work independently

• Ability to work well in a team

• Excellent knowledge of French and English (preferred)

• Proficiency in Microsoft Office (Excel, Word)

• Good knowledge of the Sage 50 accounting system (preferred)

• Experience in a similar position would be an asset

Benefits and Conditions

• Salary: $23.00 to $34.00 per hour, based on experience

• Vacation: Starts at 2 weeks per year and increases with years of experience.

• Group insurance + HSA (Health Spending Account)

• Group RRSP (+ 3% employer contribution)

• Cell phone provided

• Paid statutory holidays

• Office closed between Christmas and New Year’s Day

To apply

Carole Caron

***email_hidden***

• We appreciate the interest of all applicants. Only selected candidates will be contacted.