Executive Assistant Corporate Governance

Support HOOPP’s Chief of Staff and Corporate Secretary through advanced scheduling, governance coordination, and workflow management in a full-time office role.As Executive Assistant, you will provide high-level administrative support within HOOPP’s Office of the CEO. Manage executive calendars, confidential communications, meeting preparation, and competing priorities with professionalism and judgment. Collaborate with Board Operations and Governance and the CEO’s Executive Assistant to coordinate deliverables.Key Responsibilities:
Manage calendars, travel, correspondence, deadlines, and executive commitmentsCoordinate Board, committee, executive, and divisional meetingsPrepare agendas, briefing materials, minutes, and supporting documentationTrack actions, follow-ups, expenses, invoices, and approvalsUse Microsoft Planner, Teams, SharePoint, and AI toolsRequirements:
At least seven years of executive administrative experienceDirect support experience with C-suite or similarly senior executivesExperience supporting governance meetings, agendas, minutes, decisions, and actionsAdvanced Microsoft 365 proficiency, including Outlook and SharePointSound judgment, discretion, communication, and prioritization skillsBring executive administration, governance support, Microsoft 365, and confidential workflow expertise to HOOPP’s Office of the CEO.
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