Fleet Reliability & Support Specialist (Maintainx System Administrator)

Own the day-to-day configuration and governance of MaintainX: asset hierarchy, PM templates, failure coding library, work order types, user access, and system settingsDevelop, document, and maintain the maintenance processes and standard operating procedures that govern how work is planned, executed, and recorded across the FPG teamMonitor system usage and work order completion quality;
identify gaps in adherence, incomplete records, or process deviations and address them constructively with the relevant team memberProvide day-to-day support to FPG team members using MaintainX: troubleshoot system issues, answer process questions, and onboard new usersMaintain MaintainX data quality to the ≥95% completeness standard;
incomplete or inaccurate records directly undermine the team’s KPI reportingDevelop and run regular MaintainX reporting to support FPG performance reviews, governance cadences, and the FPG Manager’s monthly dashboardSupport commissioning handovers: ensure Baseline Capture records are complete and correctly structured before any unit enters Production modeLocation
Remote - CanadaDescription
What You'll Do
Own the day-to-day configuration and governance of MaintainX: asset hierarchy, PM templates, failure coding library, work order types, user access, and system settingsDevelop, document, and maintain the maintenance processes and standard operating procedures that govern how work is planned, executed, and recorded across the FPG teamMonitor system usage and work order completion quality;
identify gaps in adherence, incomplete records, or process deviations and address them constructively with the relevant team memberProvide day-to-day support to FPG team members using MaintainX: troubleshoot system issues, answer process questions, and onboard new usersMaintain MaintainX data quality to the ≥95% completeness standard;
incomplete or inaccurate records directly undermine the team’s KPI reportingDevelop and run regular MaintainX reporting to support FPG performance reviews, governance cadences, and the FPG Manager’s monthly dashboardSupport commissioning handovers: ensure Baseline Capture records are complete and correctly structured before any unit enters Production modeWhat We'll Love About You
You take personal pride in a well-configured system. The correct hierarchy, the right failure codes, the right PM interval all matter to you, and you notice when they’re wrong.You are the person people come to when the system does something unexpected, and you know exactly where to look.You write clear, practical documentation that people actually follow, not because they have to, but because it makes the job easier.You hold others to the data standard constructively. You can tell a field tech their work order is incomplete without making it a confrontation.You are curious about the maintenance workflows you govern. You want to understand why a PM exists, not just that it does.Key Responsibilities
Configure and govern MaintainX as the system of record: complete, accurate asset hierarchy, failure codes, PM library, and work order standards before FPG goes liveDevelop the minimum viable SOP package for FPG launch: work order closure standards, PM execution procedures, and user training materialsAchieve and maintain ≥95% MaintainX data completeness across all active work orders and asset recordsDeliver a monthly MaintainX data quality report to the FPG Manager identifying gaps, trends, and improvement actionsSupport Baseline Capture for every new unit entering Production mode: verify configuration records are complete before status changeTrain all new FPG team members on MaintainX processes and standards during onboardingContinuously improve the system: propose and implement changes to templates, workflows, and configuration as the fleet and team’s needs evolveTravel Requirements
Minimal, there will be occasional travel to offices or sites for onboarding, training, or system roll-out support (estimated
Skills, Education, and Experience
Must Have Skills, Education, and Experience
Strong IT skills with demonstrated experience administering a CMMS, EAM, or similar maintenance/asset management platform (MaintainX experience strongly preferred and will be prioritized)Experience developing maintenance processes, SOPs, or work management procedures in writing, with the ability to produce documentation that field and technical staff actually followSystematic, detail-oriented approach to data quality: experience identifying and resolving data completeness gaps in an operational systemExperience training and supporting non-technical users on operational software, including troubleshooting user issues and answering process questionsAbility to hold others to a process standard constructively, since this role requires influencing without authorityComfortable in a desk-based, remote, or office role with no regular field requirementAssets
Preference for candidates based in Calgary that can work in office on a hybrid basisHands‑on maintenance or field operations experience. Not required, but it makes the SOPs you write far more credible and practical.Experience in mining, oil & gas, construction, or any asset‑intensive industry with structured maintenance programsMaintainX admin‑level experience (not just user‑level): configuring asset hierarchies, PM schedules, failure codes, and reportingExperience with reliability‑centered maintenance (RCM) or similar structured maintenance frameworksBasic reporting or data analysis skills: ability to export, query, and summarize MaintainX data for performance reportingFamiliarity with ISO 55000 (asset management) or similar standardsBenefits from Working at GeologicAI
We’re a fast‑growing well‑funded company working on interesting products that are making a difference to the world. Our products and services are helping find the hydrocarbons that power our world today, and the metals and minerals required for the energy transition of tomorrow.We offer:A casual and fun work environmentFlexible schedule and opportunities for remote workExtended health and dental benefitsRobots with lasers!We’re grateful for the interest in our roles. Because of the volume of applications we receive, only those selected for an interview will be contacted, and we aren’t able to respond to enquiries about individual applications.Additional information
Accessibility: We want our hiring process to work for everyone. If you need any adjustments or accommodations at any stage, email us at View email address on ca.hrm.tc so we can make arrangements.Protect yourself from recruitment fraud: GeologicAI will never ask you for payment, banking details, or identity documents in order to apply or interview. Every message from us comes from an @geologicai.Com address. If something looks off, contact us at View email address on ca.hrm.tc before responding.A note for agencies: We do not accept unsolicited resumes. Any candidate submitted without a signed agreement in place will be treated as a direct application, and no fee will be payable.
#J-18808-Ljbffr