Executive Operations Coordinator

Job Responsibility:

About Monark At Monark, we are builders, collaborators, and changemakers. Our diverse portfolio spans real estate, healthcare, and strategic investments—all unified by a shared mission: to drive impact through integrity, innovation, and execution. We operate at a fast pace, guided by purpose and committed to delivering meaningful results.

The Opportunity We're seeking a highly organized, strategically-minded, and proactive Executive Operations Coordinator to support our Chief Operations Officer (COO)—someone who thrives in a dynamic environment and can seamlessly blend executive-level support with project and operations management.

What You'll Do

Project & Operations Management

• Oversee progress on cross-functional initiatives and ensure alignment with strategic goals.
• Track project timelines, deadlines, deliverables, and interdependencies.
• Identify potential roadblocks early and work with stakeholders to resolve them.
• Maintain a pulse on day-to-day operations, helping teams stay on track and aligned.
• Deliver timely updates and insights to leadership on project and operational status.

Executive Support

• Manage complex calendars and coordinate meetings, calls, and travel for the COO.
• Prioritize incoming requests and adjust schedules according to shifting business needs.
• Prepare agendas, take meeting minutes, and track follow-up actions.
• Serve as a key liaison between the COO and internal/external stakeholders.
• Handle sensitive and confidential information with discretion and professionalism.

Communication & Coordination

• Support communication flow between departments and executive leadership.
• Ensure team members are aligned on timelines, goals, and key deliverables.
• Lead or participate in check-ins, stand-ups, and progress tracking meetings.
• Keep detailed records of project plans, decisions, and outcomes.

Tools & Reporting

• Use project management tools to track and assign tasks.
• Assist in creating executive presentations, strategy reports, and updates.
• Help organize data and provide insights to support decision-making.

What You Bring

• 3+ years supporting C-level executives in a fast-paced, multifaceted environment.
• Experience with project coordination or operations is highly preferred.
• Outstanding time management, multitasking, and organizational skills.
• Excellent communication skills—written, verbal, and interpersonal.
• High level of professionalism, discretion, and emotional intelligence.
• Strong tech proficiency
• A proactive mindset—you don't wait to be asked; you anticipate and act.