Executive Operations Coordinator
$60k - $80k per yearFull-time
Monark
Job Responsibility:
About Monark At Monark, we are builders, collaborators, and changemakers. Our diverse portfolio spans real estate, healthcare, and strategic investmentsall unified by a shared mission: to drive impact through integrity, innovation, and execution. We operate at a fast pace, guided by purpose and committed to delivering meaningful results.
The Opportunity We're seeking a highly organized, strategically-minded, and proactive Executive Operations Coordinator to support our Chief Operations Officer (COO)someone who thrives in a dynamic environment and can seamlessly blend executive-level support with project and operations management.
What You'll Do
Project & Operations Management
- Oversee progress on cross-functional initiatives and ensure alignment with strategic goals.
- Track project timelines, deadlines, deliverables, and interdependencies.
- Identify potential roadblocks early and work with stakeholders to resolve them.
- Maintain a pulse on day-to-day operations, helping teams stay on track and aligned.
- Deliver timely updates and insights to leadership on project and operational status.
Executive Support
- Manage complex calendars and coordinate meetings, calls, and travel for the COO.
- Prioritize incoming requests and adjust schedules according to shifting business needs.
- Prepare agendas, take meeting minutes, and track follow-up actions.
- Serve as a key liaison between the COO and internal/external stakeholders.
- Handle sensitive and confidential information with discretion and professionalism.
Communication & Coordination
- Support communication flow between departments and executive leadership.
- Ensure team members are aligned on timelines, goals, and key deliverables.
- Lead or participate in check-ins, stand-ups, and progress tracking meetings.
- Keep detailed records of project plans, decisions, and outcomes.
Tools & Reporting
- Use project management tools to track and assign tasks.
- Assist in creating executive presentations, strategy reports, and updates.
- Help organize data and provide insights to support decision-making.
What You Bring
- 3+ years supporting C-level executives in a fast-paced, multifaceted environment.
- Experience with project coordination or operations is highly preferred.
- Outstanding time management, multitasking, and organizational skills.
- Excellent communication skillswritten, verbal, and interpersonal.
- High level of professionalism, discretion, and emotional intelligence.
- Strong tech proficiency
- A proactive mindsetyou don't wait to be asked; you anticipate and act.
Vacancy posted 1 day ago
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