Procurement Operations Administrator (Temporary)

Job Responsibility:

Reporting to the Director, Procurement, the Procurement Operations Administrator is responsible for supporting the Director of Procurement, the Procurement department and the CFO.

The incumbent provides administrative leadership for an array of processes related to procurement operations. As the first point of contact, acting on behalf of Director and at times the CFO as appropriate and escalating matters, when necessary, the incumbent must have a thorough knowledge of procurement initiatives and activities. They will also perform duties including scheduling, organizing and expediting workflow and meetings, supporting Buyers, human resources transactional administration, internal/external communications, and coordinating various logistics and activities; and supporting budget development and monitoring.

Due to confidential aspect of work, considerable discretion and judgement is required. What You'll Be Doing

• Collaborating with internal departments to assess procurement needs and specifications by monitoring and triaging the Procurement email inbox.
• The first point of contact for Procurement inquiries; resolves problems without escalation where possible by communicating College policies and procedures and uses good judgment to determine which inquiry should be referred to the Director or elsewhere for action.
• Liaises with Finance to troubleshoot any problems with invoices/purchase orders and vendor setups to ensure invoices can be paid.
• Assisting in reviewing Procurement budgets for accurate cost allocation.
• Is the first point of contact for customs clearance invoices for goods being shipped from out of the country.
• Collaboratively developing and implementing efficient procurement strategies around cross-departmental processes (i.e. Vendor setup, special payments, etc.)
• Administering procurement software and systems to streamline processes (i.e. entering Contracts in the database with accurate and valuable data, and training others to do the same)
• Responsible for continued development and training of forms related to new, changing, and brand-updating processes.
• Managing the content on Sheridan Central Procurement page to ensure that all documents are up-to-date and accurate for use by the Sheridan Community.
• Ensuring adherence to regulatory and compliance mandates within the department and across the College.
• Acting as a primary Procurement Liaison to ensure consistent application of the Policy, and Procedure for the College community.
• Developing and maintaining a system for efficient information storage, identification, retrieval, and disposal.
• Updating procurement databases with vendor information and contract details.
• Troubleshoots and manages the New Vendor setup for international and domestic vendors. Oversees the accuracy of the details on the forms and does outside audit checks to mitigate fraud.
• Support and backup Procurement System Administrator with system setup (i.e. CentreSuite (Pcard), Eway, Bonfire), volume requests, PCard setups, sending statements.
• Performing other duties as assigned.

About You

You demonstrate excellent judgement , initiative and have a knack for thinking critically.

Your creativity allows you to use your imagination to solve challenges and you invite new ways of thinking to help solve complex problems .

Your proven planning and project administration skills allow you to prioritize with the ability to track and coordinate multiple projects .

You have excellent written and verbal communication skills , and ability to present to diverse audiences and communities.

The successful candidate will also meet the following qualifications:

• 3-year diploma or degree in business, supply chain or a related field of study.
• Certified Professional Buyer would be an asset
• A minimum of 3 years of experience in an administrative business/supply chain position where you've demonstrated:
  • Financial acumen and experience administering department budgets
  • Advanced skills with MS Office applications and like technologies; able to quickly learn software applications
  • Organizational, planning and project administration skills to prioritize, multi-task, track multiple projects
  • Development of communication and/or training materials, e-newsletters, web materials, surveys
  • Information management/Contracts Management
  • Direct Procurement or purchasing experience (an asset)

Who We Are

Every member of the Sheridan community is passionate about the transformational role we play in people's lives. Our strategic plan, Sheridan 2027: Forging the Future ( charts a path towards a new ground-breaking model of higher education that reshapes post-secondary education and better prepares students for the future. We are committed to demonstrably advancing equity, diversity, and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses, we're making meaningful strides towards developing an equitable and inclusive community.

• For more information, visit: Why Work at Sheridan

Other Details

Faculty/Department : Business Services Campus Location : Trafalgar (may be assigned activities at any Sheridan campus). Work Categorization : Hybrid | Combination of on-site (at least 3 days/week) and remote work Reference # : J0225-0951 Employee Group : Administrative Payband : NI Salary Range :$63,220 - 79,024 Application Deadline : March 19, 2025 Application Details: This is a temporary full-time position (37.5 hours per week) that may continue up to December 31, 2025. Sheridan is deeply committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Mississaugas of the Credit First Nations, Anishinaabe Nation, Huron-Wendat and the Haudenosaunee Confederacy. Sheridan is situated on these lands, and it is our collective responsibility to honour and respect those who have gone before us, those who are here, and those who have yet to come. We are grateful for the opportunity to be working on this land.

Sheridan values the diverse and intersectional identities of its students, faculty, and staff. Sheridan regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. Sheridan seeks applicants who embrace our values of equity, anti-racism, and inclusion. As such, we encourage applications from qualified candidates who have been historically disadvantaged and marginalized, including those who identify as First Nations, Métis and/or Inuit/Inuk, Black, members of racialized communities, persons with disabilities, women and/or 2SLGBTQ+.

Sheridan will provide job applicants with accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. To request accommodation, please contact Human Resources. You may be asked to provide copies of your educational credentials at the time of interview. Upon hire, we require official confirmation of educational credentials and Canadian equivalency assessments, if applicable.