Office Procurement & Logistics Coordinator

About the Role

We are seeking a detail-oriented and highly organized Coordinator to support day-to-day business operations. In this hands-on, onsite role, you will manage equipment and asset logistics, support employee onboarding and offboarding, monitor and route shared mailbox requests, and provide end-to-end support for team events.

The ideal candidate is a proactive multitasker who thrives in a fast-paced environment and brings a strong customer-service mindset to every interaction.

Key Responsibilities

• Coordinate procurement and ordering of basic peripherals and office equipment.
• Support employee onboarding and offboarding activities, including equipment allocation and recovery.
• Manage and maintain asset inventory records and tracking systems.
• Monitor shared mailboxes and respond to or route requests appropriately.
• Assist with planning, coordinating, and executing team events and meetings.
• Provide onsite event support before, during, and after events.
• Support special projects and operational initiatives as assigned.
• Coordinate movement, setup, and organization of equipment and peripherals.
• Maintain accurate documentation and process records.
• Partner with internal stakeholders to ensure timely completion of operational tasks.

Required Qualifications

• 1–3 years of experience in program coordination, business support, administrative support, operations, or a related role (not more than 2 years preferred).
• Experience with procurement, inventory management, asset tracking, or office operations.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Ability to work independently and manage competing priorities.
• Strong attention to detail and customer-service mindset.

Preferred Qualifications

• Experience supporting corporate onboarding/offboarding programs.
• Experience coordinating events or large team meetings.
• Experience managing catering for events.
• Familiarity with asset management tools and ticketing systems.
• Experience supporting cross-functional teams and special projects.

Physical Requirements

• Ability to lift and move equipment and peripherals weighing up to 40 lbs.
• Ability to perform onsite operational and event support activities as needed.

Core Skills & Competencies

Operations & Logistics

• Procurement and ordering within established processes.
• Asset and inventory tracking.
• Equipment movement and setup.

Onboarding / Offboarding

• Reliable equipment allocation to new hires.
• Timely recovery of assets from departing employees.

Tools

• Microsoft Office, especially:
• Excel (trackers, sorting/filtering, basic formulas)
• Outlook (shared mailbox triage)
• Experience with asset management and ticketing tools is a plus.

Organization

• Ability to multitask under competing priorities.
• Strong attention to detail.
• Independent execution.

Communication

• Clear written and verbal communication.
• Customer-service mindset.
• Cross-functional collaboration.

Event Support

• Hands-on onsite support before, during, and after events, including setup, troubleshooting, and teardown

Salary Range: The salary for this position is between CAD $54000- $56000 annually. Factors that may affect pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.

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