Project Administrative Assistant

Job Responsibility:

Job Summary We are seeking a dedicated and detail-oriented Project Administrative Assistant to join our team. The ideal candidate will assist in maintaining a professional client experience through organized project coordination and ensuring smooth communication within the organization.

Responsibilities

• Assist with proposals and other critical documentation.
• Help track incoming and outgoing project documents, schedule site visits, and coordinate responses.
• Support project setup, invoicing, and background information collection
• Manage incoming calls and provide exceptional customer service with professional phone etiquette.
• Maintain organized filing systems, both electronic and paper-based, to ensure easy access to information.
• Assist in scheduling appointments and managing calendars for team members.
• Handle clerical tasks such as data entry, document preparation, and correspondence management.
• Utilize QuickBooks for basic accounting tasks such as estimates and invoicing.
• Collaborate with team members to streamline administrative processes using Google Suite tools.

Experience

• Proven experience in an administrative role is required
• Strong organizational skills with the ability to manage multiple tasks efficiently while maintaining attention to detail.
• Experience with QuickBooks is highly desirable.
• Previous experience in an engineering, architecture or construction Company is preferred

References are to be made available upon our request.

Job Types: Full-time, Part-time

Pay: $20.00-$24.00 per hour

Expected hours: 30 - 40 per week

Schedule:

• Monday to Friday

Language:

• Mandarin (preferred)

Work Location: Hybrid remote in Strathroy, ON N7G 1N9