Accounting Associate

POSITION DESCRIPTION

Title: Accounting Associate

Reporting to: Director, Finance

Status: Full Time, Permanent

Compensation: $59,000-$65,000 annual salary

POSITION SUMMARY

Reporting to the Director of Finance, the Accounting Associate plays an important role in maintaining accurate financial records and supporting the day-to-day accounting functions of the organization. This position is ideal for someone who enjoys working in a collaborative not-for-profit environment and is passionate about contributing to animal welfare initiatives.

The successful candidate will assist with accounts payable and receivable, reconciliations, donor and grant tracking, payroll support, and month-end processes while ensuring compliance with applicable accounting standards and organizational policies.

Work Environment

• Busy, open-concept office environment
• Pet-friendly workspace with potential for exposure to a variety of animal species
• Regular hours of work are Monday-Friday, 8:00am-4:30pm
• Primarily in-person with potential for some remote work to support a balanced schedule
• A collaborative, supportive, team-based workplace

RESPONSIBILITIES

• Assist with accounts payable and receivable transactions to ensure accuracy and timeliness
• Prepare and issue invoices, expense reimbursements, and payment batches
• Reconcile bank accounts, credit cards, and general ledger accounts
• Support payroll processing and maintain payroll records
• Assist with month-end and year-end closing procedures
• Maintain accurate financial documentation and filing systems
• Track restricted donations, grants, and program funding allocations
• Prepare financial reports, summaries, and supporting schedules as required
• Assist with annual audit preparation and respond to auditor requests
• Support budgeting and forecasting activities
• Participate in process improvements and administrative support as needed
• Ensure compliance with CRA regulations, organizational policies, and not-for-profit accounting practices
• Work in compliance with all centre policies/procedures and the Occupational Health & Safety Act
• Advocate for and continuously embody the mission, vision, and values of the Peterborough Humane Society

QUALIFICATIONS

Education

• Diploma or degree in Accounting, Finance, Business Administration, or related field

Experience

• Minimum 3 years of accounting or bookkeeping experience, preferably in a not-for-profit environment
• Experience with accounting software Sage50, or similar system
• Experience with donor databases an asset

Knowledge

• Canadian accounting principles and Ontario payroll regulations
• Fund accounting practices
• Familiarity with CRA charitable reporting requirements considered an asset

Skills & Abilities

• Proficiency in Microsoft Excel, Office and Google Suite applications
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Excellent communication and interpersonal skills
• Alignment with the organization’s mission and commitment to animal welfare

BENEFITS

Upon successful completion of the probationary period set by PHS, the following benefits may be available:

• Comprehensive Health and Dental benefits with 100% employer-paid premiums for FT employees
• Group RRSP program with up to 3.5% contribution-matching by employer
• Competitive entitlements for paid sick and personal days per annum for FT employees
• Employee & Family Assistance Program for all employees
• Discounted veterinary services and pet food