Finance and Operations Manager

Job Responsibility:

Job Posting: FINANCE AND OPERATIONS MANAGER

Loving Spoonful envisions a resilient community and local food system, that nourishes all people and supports dignified access to good food. Working towards a healthier, more connected community,Loving Spoonful provides programs and champions policies affecting food sovereignty, poverty, social inclusion and community health. Our work focuses on healthy food access, food education, and community engagement, impacting thousands of local community members each year through our dynamic programming.

The Role As a member of Loving Spoonful's management team, the Finance and Operations Manager is responsible for managing the overall financial health of the organization. The position is full time, 40 hours/week, reporting to the Executive Director.

Compensation :

• Salaried position - $60,300/year
• Extended Health Benefits
• 4% Employer RRSP Contribution
• 4 paid weeks' vacation per year

Responsibilities include:

Financial accounting and reporting

• Develop and maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with Accounting Standards for Nonprofit

Organizations (ASNPO).

• Develop, implement, and ensure compliance with internal financial and accounting policies and procedures.
• Ensure that all statutory requirements of the organization are met, including Charitable Status,

Withholding Payments (CPP, EI), Income Tax, Goods and Services Tax, Employer Health Tax.

• Prepare all supporting information for the annual audit and liaise with the Board of Directors and the external auditors as necessary.
• Document and maintain complete and accurate supporting information for all financial transactions.
• Develop and maintain financial accounting systems for expenditures and cash management, accounts payable, accounts receivable, credit control, and petty cash.
• Reconcile bank and credit accounts.
• Review monthly results and implement monthly variance reporting.
• Manage the cash flow and prepare cash flow forecasts in accordance with policy.
• Oversee the bookkeeping function, including maintenance of the general ledger, accounts payable, accounts receivable and payroll.

• Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation.
• Updating and tracking budget vs. actuals and creating monthly forecasts; reviewing project progression; monitoring funding status and conducting variance analysis; highlighting areas of concern and recommending corrective action.
• Oversee timely donation processing, tax receipting and donor acknowledgements.
• Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate.
• Assist with the preparation of the annual charitable return in a timely manner as appropriate.
• Assist the Executive Director and the Board Treasurer with financial reporting as required at

Board meetings and the Annual General Meetings.

Payroll preparation and administration (in conjunction with the bookkeeper)

• Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner.
• Negotiate and manage the employee insurance and benefits plans.
• Process and submit statutory and benefits remittances on time.
• Issue annual T4s and T4As.
• Familiarity with Xero and ADP considered an asset.

Budget preparation

• Establish guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the Executive Director and the Treasurer.
• Assist Program Managers with the preparation of budgets for funding applications.

Project management accounting

• Maintain financial records for each project in a manner that facilitates management reports.
• Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders.
• Provide accurate and timely reporting on the financial activity of individual projects.

Information technology

• Evaluate the need for new technology to meet the organization's financial data processing, control, and reporting requirements.
• Advise on appropriate technology that meets the organization's information requirements and financial resources.

Risk management

• Monitor risk management action plan and procedures to ensure that program and organizational risks are minimized.

• Advise the organization's leadership on appropriate insurance coverage for the organization and the Board of Directors.
• Maximize income where possible and appropriate.
• Negotiate with the Bank(s) for lines of credit or other financial services as required and appropriate.

Office administration

• Oversee and be the focal point for the routine day-to-day administrative function of the organization including reception, property/facility management, safety of the work environment, and provision of furnishings and equipment necessary for effective operations.
• Oversee the management of all leases, contracts and other financial commitments.
• Monitor all legislation relevant to the organization (employment standards, occupation health and safety, human rights, etc) and all regulations on professional certification to ensure that the organization is compliant.

Qualifications

Education

University degree or College degree in a related field, such as Accounting, Commerce, or BusinessManagement/Administration, or equivalent experience.

Professional designation

Chartered Accountant, Certified General Accountant, or Certified Management Accountant designation is considered an asset.

Knowledge, skills, and abilities

• Knowledge of generally accepted accounting principles.
• Knowledge of federal and provincial legislation affecting charities.
• Knowledge of provincial legislation on Employment Standards, Occupational Health and

Safety, and Human Rights.

• Knowledge of the non-profit sector.
• Proficiency in the use of computer programs for: o Accounting. o Word processing. o Database management. o Spreadsheets. o E-mail. o Internet.

Behavioural competencies

To succeed in this role, incumbent is expected to be analytical, organized and structured with an eye for detail and consistent due diligence.

The Finance and Operations Manager should demonstrate competence in some or all the following:

• Ethical behaviour: Understand ethical behaviour and business practices and ensure that your own behaviour and the behaviour of others is consistent with these standards and aligns with the organization's values.
• Relationship development: Establish and maintain positive working relationships with others internally and externally to achieve the organization's goals.
• Effective communication: Speak, listen, and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques.
• Client focus: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within organizational parameters.
• Teamwork development: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
• Leadership: Positively influence others to achieve results that are in the best interest of the organization.
• Decision-making: Assess situations to determine the importance, urgency and risks, and make clear decisions that are timely and in the best interests of the organization.
• Organization: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information, and activities.
• Planning: Determine strategies to move the organization forward, set goals, create, and implement action plans, and evaluate the process and results.
• Problem-solving: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, make recommendations, and resolve the problem.

Experience

Three to five years of progressive financial responsibility.

Working conditions

• Flexible hybrid work environment. 90% desk work, 10% community work
• A standard work week is Monday - Friday 8:30 am - 4:30 pm
• The Finance and Operations Manager may be required to work flexible hours to attend the board meetings, events and during specific periods of the accounting cycle such as the Annual

Audit.

* Disclaimer **

Because of the changing nature of work and work to be done, this is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. The incumbent may be asked to perform other duties as required.

Closing Date: Interested applicants may forward their resume and cover letter in confidence no later than December1, 2023 to View email address on ca.edajobs.com.*_ * Loving Spoonful is an equal opportunity employer. We encourage applicants from candidates of diverse race, color, gender, age, religion, disability, sexual orientation, gender identity, or gender expression. Loving Spoonful will provide support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. If you require accommodations during the interview process, please include them with your application. *_

We thank all applicants for their interest in this position. Only applicants considered for an interview will be contacted. No phone calls please.

Job Type: Full-time

Salary: $60,300.00 per year

Benefits:

• Extended health care
• Life insurance
• On-site parking
• RRSP match
• Work from home

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Kingston, ON K7K 2V4: reliably commute or plan to relocate before starting work (required)

Education:

• Bachelor's Degree (preferred)

Work Location: Hybrid remote in Kingston, ON K7K 2V4