Administrative Support Manager

Job Responsibility:

About Us:

At The Great Commission Foundation (TGCF), our ministry consists of a team of skilled professionals that possess pastoral, administrative and accounting skills and use these talents to serve other ministries in an effort to fulfill the Great Commission of Jesus Christ. Our organization works to simplify ministry and mission by providing donor, administrative, accounting, compliance, and donations management expertise for over 500 ministry agents worldwide. The Great Commission Foundation is registered with the Canada Revenue Agency to do charitable work.

Job Overview:

The Administrative Support Manager will provide both facility and administrative support to our leadership team (Canada and the US) while simultaneously building an administrative support team as growth permits. This role will be critical to the healthy functioning of our administrative support team and is a key support role within the organization.

Responsibilities:

• Supervises administrative staff (1) and divide responsibilities to ensure performance.
• Effectively engages in task management to fulfill the support of the leadership team.
• Provides excellent written communication, with the ability to articulate ideas clearly and concisely, tailored to the audience and purposes.
• Manages meeting agendas, scheduling, minutes, compiling documents and/or materials for meetings.
• Manages travel arrangement for upper management and staff providing detailed itineraries/travel plans when required.
• Manages arrangements for exhibiting at conferences.
• Manages arrangements for staff and/or leadership events.
• Coordinates facility care and equipment and supply purchases.
• Manages phone systems and correspondence.
• Coordinates professional printing.
• Coordinates and manages onsite and offsite events.
• Submits reports and proposals as assigned.
• Communicates with staff on behalf of the Leadership team.
• Other duties as assigned.

Skills and Competencies:

• Collaborative and faith-based leadership style.
• Humility and authenticity.
• Professionalism.
• Passion for ministry and serving others.
• Detailed oriented.
• Decision making using data, sound judgment, reasoning, and discretion.
• Emotional intelligence.
• Excellent verbal and written communication skills.
• Active listener. Seeks to understand and able to resolve conflict.
• Customer focused and relational.
• Effective planning, organizing, and prioritizing skills.
• Accountability and dependability.
• Critical thinking and problem-solving abilities.

Qualifications:

• Post-secondary education in a related field preferred.
• A passion for and genuine interest in serving and advancing ministry and charities.
• Proficiency in Microsoft Office suites and other office technology.
• Use of Asana, MS Teams, SharePoint and policy management software an asset.
• Experience with scheduling, travel planning, event planning, and team management.
• Possess professional maturity, sensitivity with different cultures, and impeccable integrity that exemplify the Ministry's values.
• In agreement with the Statement of Faith and Code of Conduct of the Ministry and aligned with the mission, vision, and values of the organization.

Join our team as an Administrative Support Manager to contribute to our efficient office operations and be part of a dynamic work environment. Apply now to be considered for this exciting opportunity!

Job Types: Full-time, Permanent

Pay: $24.00-$26.44 per hour

Expected hours: 40 per week

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• DCS / DEC (preferred)

Experience:

• Administrative experience: 6 years (required)
• Executive Assistant: 2 years (required)
• Management: 2 years (preferred)

Work Location: In person

Application deadline: 2024-07-12