Records UCR Specialist - External

Position : Records UCR Specialist 
Posting Type : External
Status : 1 full-time, vacant permanent position
Hours of work : 40 hours per week, rotating 10-hour shifts (Days & Afternoons)
Compensation Level : $60,424 - $80,565 

Application Opening : Friday, August 7, 2026
Application Deadline : Friday, August 21, 2026

The Brantford Police Service is currently accepting applications for one (1) Records UCR Specialist.

PURPOSE OF POSITION

The Records Clerk is responsible for reviewing, analyzing, and classifying police reports, compiling statistics, and preparing reports, in accordance with established Statistics Canada guidelines.

SUMMARY OF DUTIES AND RESPONSIBILITIES

• Review, analyze and classify occurrence reports for accuracy, ensuring all Canadian Centre for Justice and Community Safety Statistics (CCJCSS) requirements are met, offence coding is accurate, all names/businesses/property are listed correctly, and all charge information is accurate with court folders.


• Complete quality control of officer reports, amend information as required.


• Initiate tasks for follow-up with officers to clarify occurrence report information and request final outcomes to ensure accurate coding.


• Clarify coding rules with Statistics Canada and make necessary corrections.


• Review the monthly CCJCSS Edit and Imputation Report and make any necessary corrections prior to resubmission.


• Prepare and maintain statistics for homicide reports, update as needed to ensure accuracy.


• Forward Homicide Survey reports to appropriate lead investigator; review all documents returned by lead to ensure accurate completion; forward to Statistics Canada; respond to documents rejected due to missing or incomplete information, consult with lead investigators to make corrections and resubmit.


• Review of all No Report (NR) occurrence reports in Niche.


• Prepare and maintain statistics for all MVC fatalities, updating as needed to ensure accuracy of charges, subsequent deaths, etc.


• Verify six month and year-end UCR survey data from Statistics Canada, analyze results against the previous year, provide justifications to Statistics Canada for any significant increase/decrease in crime statistics from previous submission period.


• Complete monthly reports for Administration for the Chief of Police.


• Advise Supervisor or Manager of any potential officer safety concerns found in reports.


• Complete data entry (linking) for reports as back-up.


• Consult with internal units and external police services and agencies to provide, clarify, and exchange information.


• Function as a resource and assists members by providing advice on RMS and Uniform Crime Reporting criteria.


• Receives and responds to telephone calls, tasks and emails from members, other police services and government agencies.


• Occasionally train new members.


• Provide urgent back-up to Records Customer Service Specialist as required.


• Answer internal and external telephone inquiries.


• Perform Commissioner of Oath duties as required.


• Attend at the Record counter as required.


• Participate in ongoing professional development by attending in-house, police and outside training courses and seminars.


• Identify duplicate records in the Niche RMS.


• Performs other duties as required and assigned.

NOTE: The duties listed are not for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the many duties to be performed under the position title or those to be performed temporarily outside an employee’s normal line of work.

Knowledge

• Successful completion of up to one year of post-secondary courses (Business Administration, Office Administration)


• One year of relevant previous experience with information processing.


• Exceptional knowledge of the confidentiality and privacy concerns contained in legislation, policy and procedures that protects the unlawful dissemination of information, including extremely sensitive information.


• An understanding of the organizational structure, Routine Orders, Policy and Procedures, practices within the Service as it pertains to duties and responsibilities performed.


• Knowledge and ability to reference materials required for job duties and responsibilities such as the UCR manual, Criminal Code of Canada, Youth Criminal Justice Act, Controlled Drugs and Substances Act etc.


• Working knowledge of standard office software on personal computers.

  Skills

• Excellent interpersonal, listening, written and verbal communication skills.


• Exceptional attention to detail and concentration.


• Must be capable of handling multi-tasks, produce work under strict and definitive deadlines.


• Planning, organizing, and analytical skills with sound logic and good judgement.


• Computer literate in word processing.


• Keyboarding skills of 40 w.p.m.

Abilities

• Ability to work independently and collaboratively.


• Ability to complete all mandatory training courses.


• Ability to adapt quickly to changes in policies and procedures.


• Able to ensure strict compliance with legislation, regulations, guidelines, policies, and procedures.


• All other qualifications the position justifies.

Physical/Mental Demands

• Continuous use of computer, keyboard, and mouse.


• Extensive periods of sitting.


• Attention to detail and visual concentration required.


• Multiple deadlines and urgent assignments.


• May have exposure to disturbing/graphic written materials.


• Work is performed in a standard open concept office, subject to frequent interruptions.

Interested applicants are invited to complete an Internal Position Application Form and submit it electronically no later than August 21, 2026, at 4:00pm . Please click on the link below to upload the application with your resume/cover letter:

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Brantford Police Service does not use Artificial Intelligence (AI) enabled tools in the selection or hiring process. Hiring decisions are made by humans based on job-related criteria.   Personal information submitted will be used only for the purposes of this competition in accordance with the Freedom of Information and Privacy Act. We welcome and encourage applications from individuals from all backgrounds, including those from underrepresented groups. If you require accommodations during the recruitment process, please let us know and we will work with you to meet your needs.