Governance Coordinator

Description:

Working independently under the general direction of the Deputy Secretary of the Governing Council and Director, Operations, the Governance Coordinator provides high level support to the Secretariat and Operations teams delivering the administrative and operational functions of the Office of the Governing Council, and acts as an intersection point between governance and operations. The incumbent works in a self-directed manner: breaking assigned projects into milestones, tracking progress against agreed deadlines, reporting status without prompting, and flagging risks to timelines early with a proposed revised date. Responsibilities include providing logistical support through communications, project support, and implementation to ensure the work of the Office of the Governing Council is carried out efficiently and effectively. 

The position is also responsible for providing administrative and logistical support for the Governing Council and its bodies, and providing secretariat support for committees, working groups, and task forces as assigned.

The Governance Coordinator is responsible for ensuring that the intersection between governance and operations/technology runs smoothly.  The position is expected to drive assigned projects from brief to completion, coordinating communications and logistics, and undertaking initiatives and daily activities within the Office of Governing Council that require knowledge of confidential information about the Office’s staffing, priorities, and strategic directions.  

Qualfications Required: 

I.    EDUCATION:

University graduation or equivalent combination of education and experience. 

II.    EXPERIENCE:

Experience in a post-secondary educational institution important; 
several years’ experience in a coordination, project or secretariat role requiring independently managed deadlines and deliverables; familiarity with governance committee work and experience as recording secretary, or equivalent, an asset.

III.    SKILLS:

Knowledge of Microsoft Office suite including Dynamics 365, various scheduling software products; familiarity with SharePoint Online, OnBoard Board Management Software, and Drupal an asset. Strong written communication skills vital; precision of thought and attention to detail; the ability to apply principles to factual situations; demonstrated ability to manage multiple deadline-driven deliverables concurrently, track own progress, and work with minimal prompting; sound judgement in prioritizing work, identifying risk, and escalating early;; ability to serve the needs of multiple ‘clients’ while preserving and guarding the intent/integrity of policy and principles with neutrality and objectivity.

IV.    OTHER:

Strong ‘integrative’ skills related to understanding cross-functional implication and inter-relationships of issues and decisions;  strong analytical skills; meticulous approach to work; ability to deal with difficult and/or confidential situations;  political sensitivity, tact and diplomacy;  ability to remain neutral in highly trying or political circumstances;  ability to influence others over whom there is no direct reporting relationship to achieve tasks and functional responsibilities by means of esteem, credibility and relationship-building skills. 

NOTE: Normal daily hours of work are Monday through Friday 8:45 a.m. to 5:00 p.m. with extra hours of work required on a weekly/monthly basis to accommodate meetings. Travel between campuses will be required throughout the year.

Closing Date: 11/22/2026, 11:59PM ET
Employee Group: Salaried
Personnel Subarea: PM
Appointment Type : Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  PM 2 -- Hiring Zone: $86,902 - $101,385 -- Broadband Salary Range: $86,902 - $144,835
Job Category: Administrative / Managerial