Project Executive Assistant

Job Description

Overview

Under the general supervision of the Project Vice President(s)/Project Director and reporting to the Functional Manager, Administrative & Executive Support or Administrative Support Supervisor, the Project Executive Assistant provides senior-level administrative support to executive-level leaders within the organization. Under minimal supervision, this role requires a high degree of confidentiality, discretion, and diplomacy, supporting the smooth and effective operation of executive offices. The incumbent must demonstrate strong judgment, a thorough knowledge of corporate and project procedures, and the ability to interact effectively with all levels of management, staff, external stakeholders, and customers/clients.

Your role

• Provide comprehensive executive administrative support to executive-level leaders, ensuring the efficient operation of assigned offices through sound judgment, discretion, and a thorough understanding of corporate, project, and regulatory policies and procedures.
• Proactively manage executive priorities and communications, including monitoring email, identifying issues or conflicts, anticipating needs, and responding appropriately to changing business demands and unexpected events.
• Act as a trusted liaison with internal and external stakeholders-including senior leadership, staff, government representatives, customers, and clients-while maintaining professionalism, confidentiality, and diplomacy at all times.
• Manage complex scheduling, approvals, and governance processes, including coordinating executive calendars, tracking incoming approval requests, determining delegation requirements, and ensuring completeness and compliance of materials.
• Coordinate executive travel and expense activities, including domestic and international travel arrangements, visas, briefing materials, and the preparation and review of expense reports in accordance with corporate policies and ethical standards.
• Prepare, coordinate, and maintain accurate documentation and reporting, including corporate, strategic, financial, and project materials; ensuring consistency, quality, formatting, editing, and proofreading.
• Handle sensitive information and special assignments with discretion, including confidential corporate, government, and personnel documents (advanced security clearance required for certain levels of access), while responding independently to inquiries and supporting ad hoc initiatives as required.

About you

• Minimum of 3-5 years administrative experience.
• Post-secondary education or related business diplomas/certificates.
• Advanced computer skills with Microsoft Office (SharePoint, Word, PowerPoint, Excel, Calendar).
• Excellent verbal and written communication skills.
• Detail oriented and highly organized with the ability to multi-task.
• Experience working in a consulting firm and/or knowledge of engineering terminology and document types would be considered an asset.
• Experience with ORACLE and Concur would be considered an asset.

Rewards & benefits

Explore the rewards and benefits that help you thrive - at every stage of your life and your career at AtkinsRéalis in Canada.

Enjoy competitive compensation, employee recognition, and a brilliant range of flexible benefits you can tailor to your health, wellbeing, financial and lifestyle needs.

Make the most of diverse opportunities for training and professional development to grow your skills and expertise.

And take advantage of our hybrid working culture and generous time-off policies to balance a fulfilling career with your personal life.

Be rewarded. Find out more.

About AtkinsRéalis

We're AtkinsRéalis , a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.

Additional information

AtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as "AtkinsRéalis") are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use, and transfer your Personal Data.

By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.

Appropriate accommodation will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).

Successful applicants will be notified about AtkinsRéalis' accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.

Worker Type

Employee

Job Type

Regular

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.