Graduate Coordinator

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Department of Biological Sciences at the University of Toronto Scarborough (UTSC) pursues detailed knowledge of the natural world, effective management of natural resources, novel technologies and medical techniques. The Department of Biological Sciences is comprised of faculty who are innovative researchers and engaging teachers that make important contributions to society. The Department fosters research and teaching partnerships, along with Co-op programs to create exciting opportunities for hands-on learning and outstanding scholarship at the vibrant, diverse and expanding campus that is UTSC.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members ( Statement on Equity, Diversity & Excellence ). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply. 

Your opportunity:

Reporting to the Manager, Operations and Finance, the Graduate Coordinator will provide integral support in the development and launch of our new doctoral program in Interdisciplinary and Applied Biology, as well as general administrative support to research operations in the Department of Biological Sciences. Responsibilities will include responding to enquiries from faculty, staff and students, including Postdoctoral Fellows, disseminating program information, and supporting the submission of program applications, while keeping well informed on University policies and procedures. In addition, this position will coordinate meeting schedules and other events, communicate agendas, action and follow-up items, as well as manage records though the organization of materials and institutional filing systems.

Your responsibilities will include:

• Acting as the first point of contact for program-related enquiries
• Determining logistics for program activities
• Keeping well-informed on changes to courses, program requirements, policies and procedures
• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Analyzing and recommending changes to academic calendar content
• Preparing orientation packages
• Coordinating the preparation and distribution of promotional/outreach materials
• Determining work priorities based on knowledge of deadlines

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum three years of recent related work experience providing support to faculty with their academic programs
• Advanced proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel)
• Experience working with Student Information Systems (e.g. Acorn, ROSI, Quercus)
• Excellent interpersonal and communication skills (both oral and written) and ability to interact with faculty, staff and students in a tactful, professional and diplomatic manner
• Ability to be thorough when reviewing documentation that must meet specific criterion and have excellent attention to detail
• Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment
• Superb organizational, coordination, and time management skills
• Demonstrated ability to meet deadlines and manage competing priorities

Assets (Nonessential):

• Experience supervising casual staff or students

To be successful in this role you will be:

• Approachable
• Articulate
• Efficient
• Organized
• Resourceful
• Tactful
• Team player

Notes:

• This is a one (1) year TERM position.

Closing Date: 11/09/2026, 11:59PM ET
Employee Group: USW 
Appointment Type : Budget - Term 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $75,004 with an annual step progression to a maximum of $95,915. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Divisional HR Office Email: View email address on jobs.utoronto.ca

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.