administrative support services manager
Part-time
United Collision Repair Ltd.
Job Responsibility:
- Work Term: Permanent
- Work Language: English
- Hours: 30 hours per week
- Education: Bachelor's degree
- Experience: 1 year to less than 2 years
Tasks
- Co-ordinate administrative services
- Evaluate the operations of a department providing administrative services
- Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services
- Interview, hire and provide training for staff
- Plan, administer and control budgets for client projects, contracts, equipment and supplies
- Prepare reports and briefs for management committees evaluating administrative services
- Organize and maintain inventory
- Supervise office and volunteer staff
- Type and proofread correspondence, forms and other documents
- Supervise other workers
- Schedule and confirm appointments
- Respond to employee questions and complaints
- Plan, develop and implement recruitment strategies
- Oversee the preparation of reports
- Oversee development of communication strategies
- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
- Manage contracts
- Manage training and development strategies
- Maintain and manage digital database
- Establish and implement policies and procedures
- Determine and establish office procedures and routines
- Consult with clients after sale to provide ongoing support
- Work with minimal supervision
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Perform data entry
- Provide customer service
- Order office supplies and maintain inventory
- Advise senior management
- Oversee the analysis of employee data and information
- Arrange travel, related itineraries and make reservations
- Work with the marketing department to understand and communicate marketing messages to the field
- Set up and maintain manual and computerized information filing systems
- Plan and organize daily operations
- Open and distribute mail and other materials
- Evaluate daily operations
- Direct staff
- Direct and control daily operations
- Coordinate the flow of information within the team
Supervision
- 3-4 people
Computer and technology knowledge
- MS Office
- MS Outlook
- MS Excel
- MS Word
- Google Docs
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large caseload
- Large workload
- Repetitive tasks
- Ability to work independently
Personal suitability
- Accurate
- Excellent written communication
- Organized
- Team player
- Time management
- Client focus
- Reliability
- Ability to multitask
- Adaptability
- Accountability
Screening questions
- Are you currently legally able to work in Canada?
- What is your current level of study?
Tasks
Supervision
Computer and technology knowledge
Work conditions and physical capabilities
Personal suitability
Screening questions
Vacancy posted 8 hours ago
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