Technical Specifications Coordinator

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway.
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ContextReporting to the workstream Design Director and working in close collaboration with discipline leads, system engineering teams, civil infrastructure, rail systems, procurement, and project controls, the Technical Specifications Coordinator will lead the development, coordination, integration, and quality assurance of technical specifications across the High-Speed Rail (HSR) programme.
This role is responsible for ensuring consistency, completeness, traceability, and compliance of technical specifications across all engineering disciplines and project packages, from concept development through procurement and delivery.
The Technical Specifications Coordinator will act as the central focal point for technical specifications management, ensuring alignment between project requirements, design outputs, procurement strategies, regulatory obligations, and lifecycle performance objectives.
Missions/Main DutiesSpecifications Leadership and Governance
Establish standards, templates, and governance processes for the preparation and control of technical specifications across all project packages.
Ensure consistency in specification structure, terminology, performance criteria, and document quality across all disciplines.
Define specification development workflows, review cycles, approval processes, and document control requirements.
Support implementation of configuration management and change control processes for specifications.
Ensure technical specifications remain aligned with project requirements, baseline decisions, and design maturity.
Coordinate specification activities across:Stations and/or Operations and maintenance facilities
Civil infrastructure
Track systems
Rail systems
Utilities and interfaces
Development and Coordination of Technical Specifications
Lead the preparation, consolidation, and coordination of technical specifications across project phases.
Support discipline teams in translating design intent into clear, measurable, and procurement-ready technical requirements.
Coordinate with engineering leads to ensure specifications properly reflect:Functional requirements
Performance requirements
Safety requirements
Operational requirements
Maintainability requirements
Sustainability objectives
Ensure compatibility and consistency between:
Technical specifications
Design drawings
Design reports
Interface registers
Identify specification gaps, overlaps, inconsistencies, or conflicting requirements and drive timely resolution.
Standards, Codes, and Regulatory Compliance
Ensure specifications comply with applicable:
Canadian codes and standards
CSA standards
Provincial regulations
Safety and accessibility requirements
Support interpretation and application of international railway standards where applicable.
Maintain awareness of evolving industry standards, technical innovations, and regulatory changes relevant to HSR.
Provide technical guidance to teams regarding standards implementation.
Procurement and Tender Support
Support procurement teams in developing specification packages for tender.
Ensure specifications clearly define:Scope boundaries
Technical requirements
Performance criteria
Acceptance criteria
Testing and commissioning requirements
Interface responsibilities
Bidder technical reviews
Tender clarifications
Technical proposal evaluations
Ensure specifications support fair competition and technical risk mitigation.
Quality Assurance and Continuous Improvement
Conduct quality reviews of technical specifications before issuance.
Verify consistency between specifications and design deliverables.
Support internal technical audits and lessons learned exercises.
Identify opportunities for standardization, simplification, and continuous improvement.
Maintain a centralized library of approved specifications, templates, and technical references.
Support knowledge sharing across engineering teams.
Digital Integration and Data Management
Coordinate integration of specifications with:Requirements management systems
Document management platforms
BIM and digital engineering tools
Asset information models
Digital twin systems
Ensure specification data is properly structured for future operations and asset management use.
Support traceability between requirements, specifications, verification, and acceptance criteria.
Profile/Skills
Experience & Technical Competencies
The Technical Specifications Coordinator shall have the following qualifications and experience:
Accredited degree in Architecture, Engineering, Construction Engineering, or related discipline
Professional Engineer (P.Eng.), Registered Architect, CSC certification, or eligibility considered an asset
Minimum 10+ years of experience in technical specifications, engineering design coordination, or major infrastructure projects
Experience in rail, transit, transportation, buildings, or complex infrastructure projects preferred
Experience preparing technical specifications for large multidisciplinary projects
Experience supporting procurement and contract documentation
Experience with Design-Build, Alliance, or PPP delivery models is considered an asset.
Technical Expertise
Strong understanding of:
Construction specifications writing
Performance-based specifications
Contract technical requirements
Building systems and infrastructure systems
Materials and construction methodologies
Quality assurance processes
Configuration management
Interface management
BIM and digital engineering environments
Knowledge of:
Canadian construction and engineering codes
Railway standards and infrastructure requirements
Requirements management tools (DOORS, etc.) is an asset
Soft Skills
This role requires strong organization and technical communication:
Exceptional attention to detail
Strong analytical and problem-solving skills
Ability to synthesize multidisciplinary technical inputs
Excellent written communication and technical writing skills
Strong stakeholder coordination capabilities
Ability to work under tight programme deadlines
Collaborative mindset with multidisciplinary teams
Proactive approach to risk identification and issue resolution
SYSTRA Canada is committed to having a diverse and inclusive workforce. We are an Equal Opportunity Employer that values applications from all and offers employment equity based on the merits and abilities of candidates and personnel.
Note: In this description, the masculine gender is used for easy reading purposes and includes the feminine.
We use AI-enabled tools in our recruitment platform (iCIMS) for tasks like resume parsing and candidate matching. These tools do not make hiring decisions;
all applications are reviewed by a human recruiter, and final decisions are made by our hiring team.
For questions about our hiring process or AI tools, please contact View email address on ca.hrm.tc.
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