Gymnastics Gym Part time Bookkeeper

Surrey Gymnastics Expectations and Culture:

• Arrive each day prepared mentally, in attitude and physically to coach with your best foot forward.
• Treat all athletes and their families with respect and understanding.
• Show respect and understanding to those working around you regardless of their program.
• The employee must act with integrity in performing all duties.
• The employee must strive to be well prepared and current in order that all duties in the respective discipline are fulfilled with competence.
• The employee must accept both the letter and the spirit of the rules that define and govern the sport.
• The employee must conduct himself/herself toward other employees with courtesy, good faith and respect.
• The employee must maintain the highest standards of personal conduct and support the principles of fair play.

Bookkeeper Responsibilities

• Manage, monitor finances of Surrey Gymnastic Society and report and reconcile discrepancies with assistance of the Board of Directors.
• Investigate and audit finances of Surrey Gymnastic Society
• Maintaining bank accounts, making deposits and paying invoices on time
• Maintaining accounts payable & receivables into the Quickbooks program
• Completing monthly bank account reconciliation.
• Run payroll using Payworks
• Running payments for competitive families on the 1st of each month
• Sending competitive families their monthly statements.
• Prepare and send work safe BC reports filings
• Preparing year-end financial statements with accountants.
• Implementing the policies set by the Board of Directors.
• Producing revenue & expense budget spreadsheet for Board meetings. As necessary, provide financial information to various departments.
• Maintaining electronic and paper: payroll files, spreadsheets and personnel files.
• Ensuring all program staff's time and attendance sheets are accurate and on time
• Confirming timesheet irregularities for competitive and recreational staff with payroll.
• Assisting with the athlete competition registration.
• Ordering office supplies. (i.e. letterhead/envelopes, banners, signage)
• Working with Office Assistant to ensure all competitive clothing is ordered, organized and paid.
• Collecting all monies for events and fees for each program and organizing competition registration payments.
• Maintaining all competitive information records and collecting payments.
• Ensuring members are in good standing financially.
• Working with the President to establish a yearly budget. Ensuring the program stays within the constraints of the budget.
• Converting competitive registration to a paperless system using iclasspro.
• Apply refunds for recreational and competitive programs according to policies and contracts
• Being available over the weekend at the Surrey Invitational/ Carol Lentz Memorial meet every March to be overseeing all monies collected and volunteers over admissions, concession and gym store
• Willing to learn square tap, and the register to update the gym store item list, take payments etc

Job Type: Part-time

Pay: $23.15-$33.00 per hour

Expected hours: 12 - 18 per week

Benefits:

• Casual dress
• Flexible schedule
• On-site parking

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• QuickBooks: 3 years (preferred)
• Bookkeeping: 1 year (preferred)

Language:

• English (preferred)

Work Location: In person