Office Coordinator

Office Coordinator Company: Infracon Construction / Infracon Group of Companies Location: Kamloops, BC Type: Full-Time, Permanent Schedule: Monday to Friday Reports To: HR & Community Relations Manager Compensation: $45,000 – $60,000 annually, depending on experience and qualifications About the Role Infracon Construction is seeking a professional, organized, and personable Office Coordinator to support the day-to-day operations of our Kamloops office. This role includes a strong front desk and reception component and will serve as an important first point of contact for employees, visitors, vendors, clients, community partners, and project teams. The successful candidate will help ensure the office runs smoothly, remains organized, and provides a welcoming and professional experience for everyone who interacts with Infracon. This position is well suited for someone who enjoys variety, takes pride in creating order, and can balance reception duties, office coordination, administrative support, internal communication, community event support, company events, and general office operations. The ideal candidate is approachable, detail-oriented, reliable, and comfortable supporting multiple departments in a fast-paced construction and project-based environment. As Office Coordinator, you will report to the HR & Community Relations Manager and play a key role in supporting front desk reception, office operations, administrative coordination, internal communications, community events, company events, and day-to-day office support. This position helps ensure the Kamloops office reflects Infracon’s standards of professionalism, safety, teamwork, and community connection. In this role, you will also help represent and support Infracon’s core values: Safety Starts With You; Environment & the Community; Certainty of Execution; Innovation; and Act With Integrity & Respect. These values guide how we work, how we communicate, how we support our teams, and how we build strong relationships with employees, clients, vendors, and community partners. Key Responsibilities Front Desk Reception & Office Communication Act as the primary front desk contact for the Kamloops office Greet visitors, employees, clients, vendors, community partners, and project personnel in a professional and welcoming manner Answer, screen, and direct incoming phone calls and general inquiries Monitor and respond to general office communications as required Receive, sort, and distribute mail, courier deliveries, packages, and office correspondence Maintain a professional, organized, and welcoming front reception area Support visitor sign-in, access, and general office safety procedures Direct inquiries to the appropriate department or team member in a timely and professional manner Office Coordination Support the day-to-day operation of the Kamloops office Maintain office supplies, kitchen supplies, stationery, equipment, and common areas Coordinate office maintenance, repairs, cleaning, vendor services, and general office needs Ensure meeting rooms, reception areas, kitchens, and shared spaces are clean, organized, and ready for use Assist with office seating, setup, onboarding space, equipment coordination, and general office logistics Identify office issues or improvement opportunities and help coordinate practical solutions Maintain a positive, organized, and professional office environment Administrative Support Provide general administrative support to HR, senior leadership, operations, accounting, estimating, and project teams as required Prepare, format, scan, file, and organize documents, forms, letters, meeting materials, and internal communications Support calendar coordination, meeting bookings, room reservations, and meeting preparation Assist with data entry, tracking logs, spreadsheets, records, and basic reporting Support document control, file organization, and digital recordkeeping as required Help maintain accurate and organized administrative systems Community Relations, Communications & Company Events Support the HR & Community Relations Manager with coordination related to community events, sponsorships, meetings, and local initiatives Assist with planning, organizing, and coordinating company events, employee engagement activities, office gatherings, training sessions, and community-facing initiatives Support internal communications related to office updates, company events, employee notices, community initiatives, and general announcements Assist with preparing event materials, communications, sign-in sheets, invitations, supplies, agendas, and follow-up items Help coordinate logistics for events, including catering, room setup, attendance tracking, materials, cleanup, and vendor coordination Support communication with employees, community partners, vendors, and external stakeholders in a professional and respectful manner Help ensure company and community events are organized, well-communicated, and aligned with Infracon’s professional standards Represent Infracon positively when supporting community members, visitors, and external partners HR, Recruitment & Employee Support Support HR and recruitment with administrative tasks, interview coordination, onboarding logistics, and employee communications as required Assist with new hire packages, forms, orientation materials, and office introductions Help coordinate employee access cards, keys, office supplies, PPE, or other onboarding items as needed Support collection and organization of employee documents where required Assist with training coordination, meeting scheduling, and employee communication as directed Maintain confidentiality when handling employee, company, or candidate information Accounting & Operations Support Assist with basic accounting and operational administration as required Support invoice routing, purchase order documentation, receipt collection, expense coding, or vendor follow-up where needed Help maintain organized records for office purchases, supplies, and vendor services Assist project and operations teams with document formatting, printing, scanning, filing, and distribution Support general coordination between office and field teams as required Safety, Confidentiality & Professional Standards Follow company policies, procedures, and safety expectations Support a safe, clean, and organized office environment Maintain confidentiality when handling sensitive company, employee, client, financial, or project information Support a respectful, professional, and team-oriented office culture Identify and report office safety concerns or facility issues Represent Infracon positively and professionally in all interactions Demonstrate integrity, respect, accountability, and professionalism when working with employees, visitors, vendors, clients, and community partners Infracon Values At Infracon, our values guide how we work and how we treat people. As part of the team, the Office Coordinator will help support and model these values in day-to-day office operations, communication, and interactions. Safety Starts With You Personal commitment to safety not only keeps you safe, but others safe around you. Safety should be part of every conversation, no matter who anyone speaks to at Infracon. Environment & the Community Infracon believes that we are an important part of the communities we live and work in. Caring for and being actively involved participants, while exercising and promoting good environmental stewardship, is an important part of how we operate. Certainty of Execution Infracon’s clients expect that the job will be done right, on time, and on budget. No excuses. This role supports that value by helping keep the office organized, communication clear, and administrative tasks completed accurately and on time. Innovation Infracon supports and rewards employees for being innovative, thinking outside the box, and finding better ways to leverage technology, experience, and creativity to solve problems and deliver a better product. Act With Integrity & Respect We believe in doing a job well and treating people with professionalism, honesty, fairness, and respect. This role plays an important part in creating a positive first impression and supporting respectful communication across the company. What You Bring Strong organizational skills and attention to detail Professional, friendly, and welcoming communication style Comfort acting as the front desk contact for a busy office environment Ability to manage multiple priorities and frequent interruptions Strong follow-through and ability to take ownership of tasks Comfortable supporting multiple departments and shifting priorities Strong written and verbal communication skills Interest in supporting internal communications, community events, and company events Proficiency with Microsoft Office, Outlook, Word, Excel, Teams, and general office technology Ability to maintain confidentiality and exercise good judgment Positive attitude, reliability, and willingness to help where needed Demonstrated professionalism, integrity, and respect in working with others Experience in construction, industrial services, mining, or project-based environments is considered an asset Interest in supporting employee engagement, community relations, and a positive office culture is considered an asset Qualifications Previous experience in office administration, reception, office coordination, administrative support, event coordination, or a similar role is preferred Experience supporting a construction, industrial, professional services, or project-based office is considered an asset Experience assisting with company events, community events, internal communications, or employee engagement activities is considered an asset Proficiency with Microsoft Office and general administrative systems is required Strong computer, filing, document formatting, and data entry skills Valid Class 5 driver’s licence is preferred Must be eligible to work in Canada Working Conditions Office-based role located in Kamloops, BC Front desk and reception coverage is a key part of the position Regular interaction with employees, visitors, vendors, project teams, community partners, and senior leadership Fast-paced office environment with competing priorities and frequent interruptions May require occasional errands, event support, or coordination outside regular office duties Standard business hours, Monday to Friday, with some flexibility required based on operational needs Compensation & Benefits Annual salary range of $45,000 – $60,000 , depending on experience and qualifications Full-time, permanent employment Benefits and applicable company programs may be available based on employment status and eligibility Opportunity to support a growing construction and industrial services organization Stable office-based role with variety, responsibility, and exposure to multiple areas of the business What Success Looks Like Visitors, employees, vendors, clients, and community partners are welcomed and supported professionally Front desk and reception coverage is reliable, organized, and professional The Kamloops office is organized, clean, well-stocked, and running smoothly Administrative tasks are completed accurately and on time Meetings, events, supplies, vendors, and office logistics are coordinated effectively Company events, community events, and internal communications are well organized and professionally supported HR, community relations, senior leadership, and departments receive reliable administrative support Confidential information is handled appropriately and professionally Office issues are identified early and addressed with practical follow-through The role contributes to a positive, organized, respectful, and team-oriented workplace Infracon’s values are reflected in daily communication, coordination, and interactions Why Join Us Be part of a growing construction and industrial services company based in Kamloops Support a team-oriented workplace with diverse projects and operations Play an important role in keeping the office organized, professional, and efficient Work closely with HR, community relations, leadership, operations, accounting, and project teams Help support company events, community initiatives, employee engagement, and internal communication Contribute to a company focused on safety, execution, teamwork, community connection, innovation, integrity, and respect