Senior Accounts Payable Clerk-C1187

File Number

Employee Group: Local 101

Service Area

Finance Supports

Division: Financial Services

​ Job Type

Full-Time Permanent

# of Openings

Summary of Duties

Reporting to the Manager of Accounts Payable or designate, the Senior Accounts Payable Clerk coordinates and monitors corporate accounts payable activities to ensure accurate processing and compliance with policies and regulations, supports the administration of the purchasing card program and related electronic payments. Supports financial control processes and provides related guidance and instruction to team members and decentralized users of this system across the Corporation.

Work Performed

• Coordinates and monitors all corporate accounts payable activities to ensure transactions are processed accurately and in compliance with corporate financial policies, administrative procedures, applicable tax legislation, other legislative requirements and established internal controls.
• Provides guidance and instruction to team members and employees processing invoices across the corporation to support consistent applications of accounts payable procedures and controls.
• Provides guidance, advice and direction to team members on a broad range of accounts payable processes, and reviews work to ensure accuracy. Responds to inquiries from team members to resolve issues, escalating to the manager if necessary; provides ongoing instruction to new team members as required.
• Administers aspects of the corporate purchasing card program, such as reviewing cardholder requests and changes, maintaining card limits, maintaining system access controls and auditing cardholder statements to ensure compliance with corporate policy.
• Monitors specialized accounts payable transactions including construction liens, assignments, and vendor obligations to the Corporation ensuring payments are released appropriately.
• Reviews and supports payment processes including cheque runs, electronic funds transfers, e-transfers, and wire transfers. Initiates payment runs as required and prepares related bank transfers, vouchers, and journal entries.
• Reviews and completes reconciliations related to accounts payable and purchasing card activities and investigates discrepancies to ensure the accuracy of financial records.
• Maintains the integrity of the vendor master file and reviews vendor updates to ensure appropriate documentation and internal control requirements are met.
• Acts as a primary contact for accounts payable matters, liaising with corporate divisions, vendors, suppliers, and financial institutions to resolve payment issues and provide guidance on policies and procedures.
• Contributes to the development of improved operational processes.
• Assists with year-end analysis and activities of the team.
• Provides backup support to the Accounts Payable Clerk as required.
• Performs related duties as assigned.

Qualifications

Minimum three-year college diploma in accounting, OR a degree with completion of modules 1, 2, 3,4, 5.1, 5.2, 6, 11, and 12 of the CPA PREP program or equivalent.

Experience

Two years of related experience in accounting related functions.

Specialized Training & Licenses

Skills and abilities in the following areas are necessary:

• Demonstrated effective customer service skills.
• Demonstrated ability to use word processing, spreadsheets and related software to support a wide range of accounts payable and related functions.
• Demonstrated ability to apply a high level of accuracy and attention to detail to work tasks.

Compensation & Other Information

$55,447 - $79,138 (Level 11)

This posting is for one permanent full-time position being filled on a permanent basis.

Current hours of Work: Monday - Friday from 8:30 a.m. to 4:30 p.m.

Work Arrangement: Onsite. Subject to change in accordance with business requirements.

These hours of work are subject to change in accordance with the Collective Agreement and may include evening hours and Saturdays.

NOTE : Applicants may be required to complete a job related test.

Police Record Check

The successful candidate will be required to complete a Criminal Record Check.