OFFICE COORDINATOR POSITION

Job Responsibility:

FORT MCMURRAY GOLDEN YEARS SOCIETY

OFFICE COORDINATOR POSITION

The Golden Years Society has a full-time Office Coordinator position available.

The Office Coordinator is the first line of contact for our Society. You will interact with seniors/community in a friendly, courteous manner while maintaining confidentiality.

Position Description:

• Monday - Friday 9:00 am - 5:00 pm
• Interacting with seniors/community within the centre
• Communicate all activities to members via e-mail, written correspondence or posting on bulletin boards
• Update social media - Facebook and website as required
• Assist with identifying grants, submitting applications and follow up reports
• Create a monthly newsletter
• Assist the Executive and Board with the smooth functioning of the Board
• Ensure all revenues are collected, recorded and deposited
• Ensure all payables are recorded and paid in a timely manner
• Assist in budget preparation along with the Treasurer
• Submit timely financial reports to the Board
• Taking, transcribing and distributing minutes for the GYS Board
• Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly
• Provide support to the Board, including handling correspondence, preparing documents and agendas for Board meetings
• Manage communication channels, such as phone calls and emails
• Maintain a filing system and ensure the proper retention, protection, and disposal of records
• Establish and implement office policies and procedures to maintain order and efficiency according to the Golden Years Society bylaws
• Review and suggest updates to office policies and procedures as necessary to reflect changing needs
• Assist with budget preparation and track expenditures
• Process invoices and manage accounts payable and receivable
• Interacting with renters, including invoicing and managing rental agreements

Position Qualifications/Skills:

• Office Administration Diploma or equivalent experience
• Microsoft Office - Word, Excel, PowerPoint
• Sage - proficient in the program as well as proficient in Basic Bookkeeping (testing may be required)
• Work with minimal supervision
• Social Media/Website maintenance
• Good Communication skills
• Able to multi-task in a very busy environment

Resumes may be mailed or dropped off at the Fort McMurray Golden Years Society - 10111 Main Street, Fort McMurray AB T9H 2G6 or

Email Michael Hurlburt, President at View email address on ca.edajobs.com

Deadline to apply is August 9, 2024 or until a suitable candidate is found.

Job Type: Full-time

Work Location: In person

Application deadline: 2024-08-09