Senior Manager Finance - Full-time

Requisition Details:

Employment Status: Regular, Full-time (1.0 FTE)

Program Name: Finance 

Number of Hours Bi-Weekly: 75

Work Schedule: Days

On Call: No

Existing Vacancy: Yes - we're currently hiring candidates for an existing vacancy in this position.

Job Summary:

The Senior Manager Finance provides operational support to the Senior Director Finance by managing the day to day operations of the Regional or National finance department. Roles reporting directly to this position include Finance Managers, Financial Analysts and Finance Clerks.

Key Responsibilities:

• Hires, and provide orientation for new staff as required.
• Ensure all staff receive PDP's annually, assisting them with their professional development.
• Coaches, advises, motivates and provides leadership to staff; creates a positive workplace for staff.
• Oversees general accounting and financial reporting 
• Preparation of the operational budgets including: support to the Site Operations departments and Finance Managers, or Corporate Services departments in preparing annual budgets.
• Providing finance support to operational sites or corporate services departments.
• Introduce and implement process changes due to ongoing process improvement and or system changes.
• Lead the process for preparing monthly financial statements, ensuring accuracy and the achievement of the timelines as established monthly.
• Attend finance meetings to support site operations or corporate services departments in their review of financial results and understanding actual variances to budget.
• Ensure all balance sheets accounts are reconciled, analyzed and are fully supported with the appropriate audit evidence.
• Lead the process for preparing external funder reporting, ensuring accuracy and the achievement of the funder due dates.
• Lead the process to prepare all audit requirements and ensure they are accurately prepared and within the pre-established timelines.
• Respond to questions from the auditors.
• Preparation of the annual audit templates supporting the preparation of the annual audited financial statements.
• Ensure the payroll vacation, stats, comp and flex banks in the payroll database are reconciled to the liabilities in the general ledger.
• Ensure T3010's are prepared for the applicable Community Corporations.
• Participate as team members in project teams and committees as required, such the SAP working group, and priority projects.
• Prepare complex financial analysis supporting operations and corporate services departments in their decision making processes as required.
• Participates in the preparation of the quarterly forecasting process and provides support to Corporate Services departments.

Common Leadership Responsibilities

• Promotes the strategy of VON and their role as an integrated community care provider to all stakeholders and staff.
• Prioritizes and ensures alignment of emerging opportunities in the community with VON strategic plan.
• Provides leadership in navigating the requirements and complexities of unionized and non-unionized environments.
• Coaches, advises, motivates, and provides leadership to staff; creates a positive workplace for staff. 
• Promotes the Lean team management approach to ensure a common paradigm of management and discipline of management practices. 
• Ensures there are mechanisms for all staff to come together to hear of organizational news and to provide feedback on what is working and what is not working.
• Ensures all Districts have a plan to complete performance development and learning plans with all staff.
• Promotes common approaches to orientation, learning, motivating, recognizing and supporting staff when achieving organizational goals; such as meeting or exceeding KPIs, meeting or exceeding milestones.
• Provides leadership and commitment to building client and family engagement and following accreditation Canada Standards.
• Provides leadership in the promotion of a safe and healthy workplace ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations, that KPIs related to safety are regularly reviewed by management, that appropriate investigations occur when needed, and plans to address issues are created and acted upon.
• Compliant with the VON Safety Management System, including all Safe Work Practices and Procedures.
• Promotes work/life balance fostering professional excellence and personal fulfilment and health
• Promotes the use of technology-based systems for the capture, transformation and distribution of knowledge.
• Abides by all confidentiality and protection of personal information policies, regulations and practices and ensures appropriate safeguards are in place in the Region.

External and Internal Relationships: 

• Develops and maintains collaborative relationships with external stakeholders such as auditors, and funders.
• Maintains strong relationships with all internal clients including the Senior Management Team. 

Education, Designations and Experience:

• Post-secondary degree in business, finance or accounting. 
• Professional accounting designation (CPA – CMA, CGA or CA).
• Minimum 7 years' experience, including managerial role in finance department.
• Solid technical knowledge of Canadian accounting standards for not-for-profits organizations or private enterprises.
• Experience in preparing budgets and forecasts.
• Experience in preparing funder reports.

Skill Requirements:

• Strong leadership, communication and organizational skills.
• Commitment to achieving results and meeting deadlines.
• Strong computer skills (SAP, BOARD, Excel, and Outlook).
• Team building, relationship management and client focus.
• Openness to change and ability to manage change.

Other:

• A current and original copy of a satisfactory Criminal Records check is required.

• A Vulnerable Sector Search and/or Child Abuse Registry check may be required.

• Ability to speak French is an asset in French designated areas

Working conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements.