Project Lead, Paediatrics

DescriptionThe Department of Paediatric in the Cumming School of Medicine invites applications for a Project Lead. This Full-time Fixed Termposition is for approximately 12 months (based on length of grant funding), with the possibility of extension.
Reporting to the Research Program Manager and Principal Investigator, this position provides senior-level, independent coordination and technical leadership for large, multi-site, pan Canadian pediatric clinical trials. The role manages complex project operations, financial tracking, regulatory compliance, performance monitoring, and national partner coordination across multiple hospital sites. The incumbent works with a high degree of autonomy in planning and executing work, resolving issues, and advising program leadership. The position operates in a complex research, regulatory, and stakeholder environment with fluctuating workloads, tight reporting timelines, and high expectations for accuracy, compliance, and accountability.
Please note location of work is on-site at Alberta Children's Hospital.
Summary of Key Responsibilities (job functions include but are not limited to):Project & Operational Coordination
Lead day-to-day coordination of complex national pediatric emergency research, including design and implementation and understanding of data output
Develop, document, and maintain project procedures, workflows, and operational standards to support consistent implementation across sites
Coordinate activities with internal teams, external hospital sites, contractors, and national partners
Act as a key point of contact for inquiries from participating sites and stakeholders
Identify operational risks, issues, and interdependencies;
propose and implement mitigation strategies in consultation with project leadership
Monitor project progress against milestones and performance indicators and prepare regular status updates
Project Planning & Implementation
Contribute expert input to project scoping, work plans, timelines, deliverables, and resource requirements
Independently manage assigned projects within the broader research program
Coordinate site onboarding, monitoring activities, and documentation to ensure project consistency and quality
Oversee and ensure data collection, documentation, and reporting processes align with approved protocols, ethics approvals, and regulatory standards
Participate in analysis of project data and metrics to support continuous quality improvement
Financial Management
Develop, track, and reconcile multi-year budgets in collaboration with the Principal Investigator
Monitor expenditures and variances;
prepare financial forecasts and recommendations
Prepare detailed financial reports, data summaries, and justifications required by granting agencies and other funders
Support financial management activities, including budget and contract amendments, reporting, and audit readiness
Stakeholder Engagement & Communication
Prepare high-quality written materials, including reports, procedural documents, briefings, presentations, and correspondence
Coordinate meetings, agendas, and follow-up actions with committees, collaborators, and partners
Facilitate effective communication between the University, participating sites, and funding agencies
Build and maintain strong working relationships with internal and external stakeholders to support program success
Advisory & Technical Expertise
Serve as a subject-matter resource on project operations, workflows, data collection standards, and reporting requirements
Provide expert advice to leadership and collaborators on project improvements, efficiencies, and compliance considerations
Support change management and implementation of new processes, tools, or requirements
Scope & Decision-Making
Works independently within established objectives and policies
Exercises judgment in operational planning, issue resolution, prioritization, and recommendations
Escalates strategic, financial, or policy decisions to program leadership as appropriate
Involved in day-to-day supervision, mentoring, monitoring, planning, and organizing research activities of initiative personnel
Qualifications / Requirements:
Undergraduate degree in science or health-related discipline required
Graduate training preferred (combination of education and experience will be considered)
5-10 years experience in clinical research, or large-scale health initiatives
Experience with standard data management and quality assurance (QA) practices, and statistical analyses
Demonstrated experience managing complex, multi-site research
Experience with EMR systems (e.G., ConnectCare/Epic)
Experience working with pharmaceuticals in a clinical trial setting
Experience managing large datasets and producing metrics for reporting and tracking
Experience with grant-funded programs and reporting requirements
Familiarity with REDCap and alternative electronic data capture (EDC) platforms is an asset
Strong understanding of
Research ethics and regulatory compliance (Health Canada Drug and Device Policies, ICH-GCP, REB processes)
Data quality principles
Budgeting and financial reporting
Project and program management methodologies
Excellent analytical, organizational, and problem-solving skills
Exceptional written and verbal communication skills
Demonstrated ability to work autonomously, manage competing priorities, and meet de
Knowledge of University of Calgary core business systems is a must, including PeopleSoft (e-procurement) and financial reporting (eFin)
Application Deadline: November 7, 2026
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit, and falls under the Technical Job Family, Phase 3.
For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.
About the University of CalgaryUCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups Start something today at the University of Calgary. For more information, visit ucalgary.Ca.
The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments and requests for accommodations can be sent to People & Culture.
Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
#J-18808-Ljbffr