Administrative Assistant (Community Building & Planning Services)

Administrative Assistant (Community Building & Planning  Services)

Regular Full -Time Position (2-Year Term)
$35.90-$38.00/hour
2026 Rates - Pay Grade 7

We acknowledge and respect that the District of Oak Bay lies in the traditional territory of the lakwal)cm people, known today as the Songhees and Esquimalt Nations, and that their historic connections to these lands continue to this day.

The District of Oak Bay is a picturesque seaside community located within the Greater Victoria Region, with a population of+18,000. While offering all the amenities of a large metropolitan urban centre, Oak Bay has succeeded in maintaining all the peacefulness and charm of a small community. Residents enjoy an exceptional quality of life, with kilometers of spectacular ocean shoreline, brilliant beaches, parks and greenspace, quaint tree-lined streets and vibrant, boutique villages just beyond their doorsteps.

We are seeking an experienced and motivated individual to join the Oak Bay team. This position provides a broad range of complex clerical and administrative support to the Community Building and Planning Services Department. As a key point of contact for the public, contractors, developers, and consultants, this position responds to inquiries related to development applications, permits, licensing, and land use regulations. Responsibilities include coordinating inspections, processing applications and fees, maintaining departmental records, preparing correspondence and meeting materials, and providing administrative support to professional and technical staff to ensure the efficient delivery of planning, building, and licensing services.

The ideal candidate will have completed high school and bring a minimum of five years of administrative support experience, including at least two years in a role supporting bylaw, building, permitting, or business licensing functions.

In addition to a competitive salary, we offer a supportive and collaborative work environment, continued career and professional development opportunities, employee engagement events, work-life balance, and a staff membership. An employer of choice, the District of Oak Bay is committed to fostering a culture of empowerment, accountability, and teamwork.

If your qualifications and experience align with our needs, we want to hear from you! Please apply in confidence by 4:30 p.m. on August 14, 2026, with a resume and cover letter to:

View email address on civicjobs.ca

A detailed job description can be found on our website at which outlines in greater detail the key accountabilities and required qualifications.

We thank all applicants for their interest; however, only those selected for further consideration will be contacted. If you have been shortlisted and require accommodation throughout the hiring process, we would be pleased to discuss how to best accommodate your needs .