Administrative Assistant - Reception

About ʔaq̓am .

ʔaq̓am is a member Community of the Ktunaxa Nation (pronounced ‘k-too-nah-ha’). ʔaq̓am Organization exists for the Community. Externally, we are here to serve the Community, and internally, we are our own Community, comprised of different departments unified by our Vision, Mission, and Values. As a team, through our own roles and departments, the ʔaq̓am Organization works together to achieve our strategic plan – “ka kniⱡwityaⱡa ~ Our Thinking”, and continue to progress and move our Community forward.

ʔaq̓am is located in the beautiful, sunny centre of Ktunaxa Traditional Territory in the southeast corner of British Columbia. If you love the outdoors, the mountains, fresh air, and the sun, this is the place for you. We are here to work towards achieving ʔaq̓am ’s Vision: “A vibrant, healthy community, speaking our language, governing effectively, and maximizing our lands and resources for the benefit of future generations and all living things, in a manner consistent with qanikitȼi (our values and principles).” Be a part of an excellent team, perform meaningful work that will realize long-term benefits, share in worthwhile accomplishments, celebrate successes, join in the camaraderie, build strong relationships and enjoy lifelong learning!

For more information, please visit aqam.net

About the Opportunity

The Casual Administrative Assistant – Reception will perform a variety of administrative duties in support of the Administration. Reception is the first point of contact at ʔaq̓am, greeting and directing guests and callers, and directing them to the appropriate staff member.

Your key responsibilities include but are not limited to:

• Direct visitors to employee or appropriate person.
• Maintain manual and electronic information filing systems.
• Arrange all boardroom bookings
• Prepare and turn over boardroom between meetings
• Maintain overall stocking and cleanliness of boardroom and reception area
• Assist in creation and mail distribution of monthly newsletters, posters, and other correspondence as required.
• Provide notifications to Community and staff regarding meetings, events and interdepartmental deadlines.
• Timely recording and distribution of departmental mail, cheques and general inbox correspondence.
• Track and upkeep office supply inventory for Administration building
• Plan and pickup catering for various departmental meetings and events

Please see Full Job Description for more details.

More About You

In order to qualify for the Administrative Assistant - Reception position, you must have a post-secondary diploma in Office Administration or a combination of relevant education and experience. Proficiency in Microsoft office suite, Canva, and other computer programs is required, as well as strong file management skills, and an ability to work with the organizational document management system.

Please provide a typing test demonstrating a speed of 50 – 70 WPM. You can use websites such as:

Shortlisted candidates may be asked to participate in a Microsoft Skills evaluation.

The successful candidate will have strong interpersonal, written and verbal communication skills, attention to accuracy and detail, and ability to multitask and manage competing demands. Proof of a clear criminal record including vulnerable sector check is required, as well as provision of a clean driver's abstract and a Valid Class 5 driver’s license.

Salary will commensurate with education and experience from a range ($19.73 - 30.76).

Preference will be given to candidates of Ktunaxa or other Indigenous ancestry and ʔaq̓am encourages applicants to self-identify within your application.

Thank you to all those that apply, however only those selected for an interview will be contacted.