Assembly Clerk (6 months)

About Portage Mutual: Where Your Talent Makes a Difference

Imagine a workplace where your contributions are not only valued but also directly impact the lives of Canadians. At Portage Mutual Insurance, we’re more than just a trusted national property and casualty insurer—we’re a community of passionate individuals dedicated to serving our policyholders since 1884. Owned by our policyholders, we proudly offer competitive home, auto, commercial, and farm insurance products 100% through our broker network across Canada. Join a company rooted in tradition, driven by innovation, and powered by a people-first culture.

Why Portage Mutual?

At Portage Mutual, we believe that our people are our greatest asset. Here, you’ll find:

• Total Rewards: We care about your well-being and financial security. That’s why we offer a competitive salary, incentive plan, comprehensive health benefits, a pension plan and generous paid time off, including personal days.
• Career Growth & Development: Propel your career forward with access to diverse learning resources, tuition reimbursement for relevant programs, and bonuses recognizing your achievements in pursuing insurance designations.
• Flexibility: We support work-life integration by offering a flexible environment where you can choose to live wherever you prefer in Canada. Enjoy the freedom to select remote, in-office, and hybrid work arrangements that best suit your lifestyle.
• Inclusivity and Belonging: Be a part of a supportive and diverse team that embraces your unique perspective and empowers you to succeed. We’re dedicated to creating a workplace where every employee feels welcomed, valued and respected.
• Making a Difference: Find purpose in your career by aligning with an organization that shares your values and is committed to making a difference in the communities we serve.

The Opportunity: Assembly Clerk

The Assembly Clerk serves as the final point of contact on policy (or policy related) documents to be distributed to the insured, broker and management. The individual is responsible for printing, matching and proofing of documents to ensure accuracy prior to being distributed.

The Assembly Clerk assists to support on other administrative functions or special projects as required for the office. Working under the supervision of the manager, the individual is responsible to ensure the tasks are completed in an accurate / efficient manner and consistent with company values.

This is a 6-month onsite (Portage la Prairie) fixed-term opportunity.

What You’ll Do

• Responsible for ensuring policy documents (and related documents) being distributed are accurate and processed in a timely manner.
• Provides support to the Underwriting Department as required (i.e. matches policy documents and reviews for completeness of information from Underwriting team members).
• Communicates with contacts, suppliers and colleagues in a friendly, courteous and professional manner.
• Prepares and proofs all documents while ensuring accuracy prior to distribution.
• Distributes completed documents to the mailroom.
• Supports other team members on administrative activities as needed.
• Serve as a back-up for other team as it pertains to clerical, administration or service activities.

What You’ll Bring

• Completion of General Insurance Essentials Certificate (Insurance Institute of Canada) is preferred.
• High School Diploma or equivalent is required.
• Demonstrated knowledge of MS Office Suite (Word, Excel, Outlook, Teams).Consistently displays a friendly, courteous and professional manner.
• Strong team player, communicates well and enjoys working with people.
• Consistent accuracy, thoroughness, and attention to detail.
• Must provide excellent customer service skills.
• Strong reading and writing skills.
• The ability to maintain a high level of confidentiality.
• Must have the ability to work under pressure with tight deadlines.

Canada – Portage la Prairie : $40,700 - $44,500 CAD / Annual

This position is part of the Portage la Prairie office Association.

Our pay ranges reflect the minimum and maximum target for new hire pay for the full-time position determined by role and level. The pay range shown is based on our compensation structure in place at the time of posting and may be updated periodically based on business needs. Individual pay is based on additional factors including job-related skills, experience, and relevant education and/or training.

Portage Mutual uses artificial intelligence and automations in its recruitment practices for activities that may include searching for qualified candidates, screening applications, preparing interview questions, recording interviews, drafting transcripts and other administrative tasks. AI is never used for decision making purposes.

Ready to Make an Impact?

If you’re seeking a rewarding career with a company that values its employees and is committed to making a difference, we invite you to apply! If you have the qualifications we are seeking and would thrive in a work environment where you are valued and respected, please apply!

Portage Mutual Insurance is committed to providing accommodations for people with disabilities during all phases of the recruiting process, including the application process. If you require accommodation because of a disability, we will work with you to meet your needs. If you are selected for an interview and require accommodation, please advise the HR representative who will consult with you to determine an appropriate accommodation.

Please submit your resume and cover letter!

We thank you for your interest in Portage Mutual Insurance, however, only those selected for an interview will be contacted. (No agencies please).