Gardaworld - Proposal Writer - Toronto Or Ottawa - 80k-90k

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Business Unit: CorporateCareer Area: Operations and AdministrationLocation: Toronto, Ontario, CA Ottawa, Ontario, CAThe Proposal Writer plays a key role in achieving GardaWorld’s sales objectives by developing competitive, strategic, and customized proposals in response to complex Requests for Proposals (RFPs).Working closely with sales, operations, finance, and other stakeholders, he or she contributes to defining the proposal strategy and highlights the organization’s integrated security solutions and operational expertise. This position requires a strong understanding of B2B services, the ability to structure compelling proposal narratives, and excellent rigor in managing multiple submissions simultaneously.Key Responsibilities
Proposal Strategy & Positioning
Support the development of proposal strategy in collaboration with business owners, sales leaders, and cross-functional teamsAnalyze RFP requirements to identify client priorities, evaluation criteria, and key decision driversContribute to value messaging that differentiates GardaWorld’s integrated security solutionsEnsure proposals are aligned with client industry context, risk environment, and operating requirementsProposal Development & Writing
Develop clear, structured, and persuasive proposal content tailored to each clientTranslate operational, financial, and solution inputs into business-focused messagingEnsure consistency, accuracy, and quality across all proposal sectionsReview, edit, and proofread proposal content to meet professional and compliance standardsCross-Functional Collaboration
Coordinate inputs from Sales, Operations, Finance, HR, Legal, and subject-matter expertsFacilitate working sessions to gather required information and align contentEnsure all contributors understand expectations, timelines, and deliverablesProject Management & Execution
Manage proposal timelines, priorities, and submission schedulesTrack risks, dependencies, and outstanding inputs throughout the proposal lifecycleEscalate issues as needed to ensure on-time, high-quality submissionsMaintain proposal documentation, templates, and records within company platforms and CRMContinuous Improvement
Contribute to the evolution of proposal templates, tools, and content librariesIncorporate lessons learned from proposal outcomes to improve future submissionsSupport the standardization of proposal processes while maintaining flexibility for customizationQualifications & Experience
5+ years of experience in proposal writing, RFP responses, or strategic commercial writingExperience in security, facilities services, infrastructure, construction, engineering, or other complex B2B service environments preferredStrong understanding of integrated service solutions and operational delivery modelsExcellent written communication skills in English;
bilingual English/French is an assetStrong organizational and project management skills with the ability to manage multiple deadlinesProven ability to work effectively in cross-functional, matrixed environmentsProficiency with Microsoft Office (Word, PowerPoint, Excel);
CRM and proposal tools are an assetWhat We Offer
Opportunity to work on strategic, high-impact RFPs and key accountsExposure to senior commercial and operational stakeholdersHybrid work model supporting flexibility and work-life balanceCompetitive benefits, including insurance and retirement plansCareer development opportunities within a national, growing organization80k-90k + benefits, hybrid/remote#SSAlarmGardaWorld: Make the world a safer place
GardaWorld, a global leader in security, offers exciting career opportunities in an evolving industry. We celebrate diversity and invite talent from all backgrounds to apply.
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