Purchasing Lead

Job Responsibility:

The Purchasing Lead (Greystone) within the Integrated Care Solutions division will report directly to the Purchasing Manager and indirectly to the on-site Area Director. Greystone is a transitional care unit located in Ottawa that supports the throughput of 120+ patients from hospital awaiting their final destination. This role is fully in-person.

This role will be responsible for the ordering of health care equipment and supplies, while developing inventory management processes to create efficiencies. The Purchasing Lead will ensure procurement activities are managed in a professional, client-centered, and cost-effective manner, while maintaining compliance with the broader public sector directives through Bayshore ICS Procurement policies. This role works closely with the ICS Purchasing Manager.

DUTIES AND RESPONSIBILITIES:

• Action purchase requisitions through the sourcing and purchasing of quality healthcare equipment & supplies that meet the businesses needs.

Ensure the delivery of quality products, in a timely manner, and for competitive prices.

• Follow-up on orders with hospital partners and vendors - expedite deliveries if needed, communicate substitutions and get sign-off from clinical teams, process returns, and item recalls as needed.

• Oversee and support the onsite receiver to ensure items are correctly catalogued, received and stocked on the floors.

• Analyze market and health care trends and apply this knowledge to make insightful buying decisions.

• Recommend and implement strategies for creating efficiencies and cost savings throughout the supply chain.

• Work with clinical teams, purchasing team, and vendors to ensure required inventory levels are maintained through accurate forecasting, vendor managed safety stock, timely ordering, and creating on-hand inventory visibility tracking.

• Work with Clinical Managers on developing and maintaining appropriate ordering, receiving, and auditing practices.

• Implement various inventory management strategies for leveling of inventories, such as determining EOQ, min/max, kanban bin quantities etc.

• Identify opportunities for cost saving and work with vendors to ensure competitive rates and timely product availability.

• Facilitate and maintain strong vendor relationships built on continuous improvement.

• Create and monitor supplier performance indicators to assess their ability to meet quality, timely delivery, and competitive cost requirements.

• Manage contracted vendors for various short-term needs such as furniture assembly, equipment repairs etc.

• Work with vendors to ensure preventative maintenance of equipment is completed.

• Work closely with onsite environmental and food services vendor.

• Manage ownership of equipment and supplies purchased by hospital partners through asset tagging and auditing.

• Facilitate rental agreements and asset tracking of various medical equipment. Monitor rental vendor KPI's including timely delivery and pick-ups, and completion of repairs.

• Monitor overall spending to determine trends - identify increased demand periods and stock up on items like PPE during flu season.

• Cross-train team members to ensure coverage of role.

DUTIES AND RESPONSIBILITIES - GENERAL

• Knowledge of infection prevention and control practices.

• Adhere to Bayshore Policies and Procedures.

• Maintain confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel.

• Participate in committees as needed.

• Participate in ongoing internal and/or external continuing education activities.

• Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System.

• Participate in proactive Health & Safety activities while performing all duties and is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.

• Complete all other tasks as required.

Job Qualification

Education

• Post-secondary education in a relevant field of study (business, supply chain, purchasing, logistics etc.)

• APICS Certifications an asset (CPIM, CSCP, or CLTD)

• Other relevant purchasing and/or supply chain certifications an asset

• Certification in quality improvement methodologies (i.e. Lean Six Sigma) or working towards certification is considered an asset.

Experience

• Minimum five years of working experience in a purchasing, logistics or supply chain management role.

• Relevant working experience in a healthcare setting is an asset with clinical understanding of healthcare supplies and equipment.

• Understanding of IPAC requirements for healthcare equipment and supply purchasing.

• Expert knowledge of supply chain management activities; category management, strategic sourcing, contract management, order management and supplier relationship management.

• Previous management or supervisory experience is an asset.

• Knowledge of basic quality improvement methodologies.

• Proficient in appropriate purchasing software. Experience with IMS-ERP systems is an asset.

Other Skills and Abilities

• Proficient computer skills with a strong working knowledge of the following programs: MS Word, Excel, PowerPoint, Project, and Visio.

• Demonstrated problem solving and critical thinking abilities.

• Ability to adapt quickly to changes in priorities.

• Strong interpersonal, oral, and written communication skills.

• Ability to manage stakeholders and build strong working relationships.

• The ability to work independently and as part of a team.

• Travel across Canada may be required, and most certainly across Ontario.

Bayshore is committed to a high quality and safe environment for both our staff and clients/patients. At Bayshore all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two dose vaccine series or one dose of a single- dose vaccine series); AND have received the final dose of the COVID-19 vaccine at least 14 days prior to the official start date of hire. Medical exemptions or any other kinds of requested exemptions based upon Human Rights Code will be considered on a case-by-case basis.

Bayshore operates in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and applicable Provincial Human Rights Code.