Clinical Research Coordinator II

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto. 

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality. 

Job Description

Union: Non-Union 

Number of vacancies: 1

New or Replacement Position: Replacement 

Site:  Toronto Rehab - University Centre

Department:  KITE Research Institute 

Reports to:  Clinical Research Manager

Salary Range: $40.34 - $50.43 per hour

Hours: 37.5 hours per week

Shifts: Day 

Status:  Temporary Full Time (1 year contract)

Closing Date: June 20, 2026

Position Summary 

University Health Network (UHN) is looking for an individual to fill the key role of Clinical Research Coordinator II at The Hull-Ellis Concussion and Research Clinic. The Research Coordinator will exercise judgment and independence in a dynamic research-based clinic in carrying out the day-to-day clinical research study duties.

Duties 

• Coordinating ongoing and new research studies and projects, including REB submissions, amendments, renewals, and closures
• Prepare environment and facilitate conducting research activities as per protocol
• Monitor and oversee data entry and database maintenance related activities
• Recruitment of study participants as needed (e.g., identifying and screening potential subjects and obtaining informed consent)
• Coordinate patient study visit schedules as per study protocol
• Performs data transcription from health records or other sources, as per approved study protocol and authorized access
• Administer in person and telephone interviews and cognitive testing to collect basic study participant data using established criteria
• Execute study-related administrative tasks, such as collection and maintenance of regulatory documents, ethics submissions, etc.
• Maintain electronic & paper information filing/retrieval methods, systems and/or formats
• Conduct scientific literature searches, manuscript preparation, abstract writing and conference/workshop presentation preparations, etc.
• Present at conferences, workshops, etc. as needed
• Liaising with internal and external collaborators and staff scientists to coordinate research projects and publication of manuscripts
• Oversee and submit funding applications such as research grant applications
• Reviewing and assessing study-related literature
• Performs source documentation in UHN’s electronic medical record (Epic) and data collection according to UHN policy and study protocol
• Other responsibilities include planning, implementing, and coordinating data entry (e.g., in databases or case report forms) and study-related administrative tasks, such as creating and maintaining investigator study files, non-interventional study protocol writing, ethics submissions, meeting facilitation, etc.
• Oversee junior research staff, students, and volunteers performing study specific tasks as needed
• Maintain Clinic’s presence on social media 
• Update UHN Clinic website as needed

Qualifications

• At minimum, a bachelor's degree, or recognized equivalent, in a health or science-related discipline, required
• Postgraduate certificate in clinical research or graduate work is an asset 
• Minimum three (3) years of clinical research experience and minimum of one (1) year clinical research coordination experience 
• Certification as a Clinical Research Professional (i.e. SOCRA, ACRP), preferred 
• Proficiency in basic medical terminology 
• Experience with patient contact and informed consent in a clinical setting 
• Experience with REDCap or other databases an asset
• Experience with manuscript and grant writing
• Excellent organizational and time management skills  
• Excellent interpersonal, verbal, and written communication skills 
• Ability to set priorities and work independently with accuracy in a dynamic & fast-paced research integration environment 
• Able to operate effectively in an interdisciplinary team 
• Strong Proficiency with MS Office software, Microsoft Teams, Outlook, SharePoint
• Proficiency with statistical analysis software (R, RStudio, SAS, SPSS, etc.)

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP )
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.