Document control administrator Job Description

Document control administrator Job Description Template

A Document Control Administrator manages, organizes, and maintains company documents while ensuring their accuracy, quality, and integrity. Responsibilities include coordinating document revisions, distribution, storage, and retrieval, often in a fast-paced environment.

Responsibilities:

  • Ensure the proper documentation of company policies, procedures, and regulations
  • Manage and maintain document control systems, including document distribution and tracking
  • Implement and enforce document management policies and procedures
  • Perform quality checks on documents to ensure accuracy and completeness
  • Coordinate with various departments to collect and organize necessary documentation
  • Collaborate with external auditors to provide required documentation and ensure compliance with regulatory requirements
  • Train employees on document control procedures and best practices
  • Identify areas for process improvement and make recommendations to management

Requirements:

  • Bachelor's degree in business administration or a related field.
  • Proven experience in document control or related field.
  • Strong organizational and time management skills.
  • Proficient in the use of document control software and MS Office applications.
  • Excellent attention to detail and accuracy in work.
  • Ability to work independently and in a team environment.
  • Strong communication and interpersonal skills.
  • Knowledge of industry standards and regulatory requirements related to document control.