Clerical assistant Job Description
Clerical assistant Job Description Template
Clerical Assistants manage administrative tasks, including filing, drafting documents, answering calls, and scheduling appointments. They ensure smooth office operations, maintaining records, and supporting staff with clerical needs.
Responsibilities:
- Performing clerical tasks such as typing, filing, data entry, photocopying, scanning, faxing, and sorting mail
- Assisting in the preparation of departmental reports, memos, and presentations
- Answering and directing phone calls, taking messages, and scheduling appointments
- Organizing and maintaining paper and electronic files
- Sorting and distributing incoming and outgoing mail and packages
- Assisting in inventory management and ordering office supplies
- Providing general administrative support to the department or team
- Performing other duties as assigned by supervisor or manager
Requirements:
- Excellent organizational skills
- Proficiency in Microsoft Office Suite
- Ability to prioritize tasks and meet deadlines
- Strong communication skills, both written and verbal
- Attention to detail
- Experience with data entry and record keeping
- Ability to work independently and as part of a team
- High school diploma or equivalent qualification