Accounts payable associate Job Description
Accounts payable associate Job Description Template
The role of an Accounts Payable Associate involves processing financial transactions, verifying and reconciling invoices, and managing vendor payments. They are responsible for ensuring accuracy and timeliness in invoice processing and maintaining records. Typical tasks include data entry, account reconciliation, and invoice troubleshooting.
Responsibilities:
- Process invoices and match them with purchase orders and receipts
- Verify vendor accounts by reconciling monthly statements and related transactions
- Prepare and process electronic transfers and payments
- Assist with month-end closing procedures and accruals
- Resolve invoice discrepancies and issues with vendors and internal departments
- Provide support to the accounting team in various tasks and projects
- Ensure compliance with company policies and procedures, and accounting standards
- Keep accurate and organized records of all accounts payable transactions
Requirements:
- At least 2 years of experience in accounts payable or a related field.
- Proficiency in Microsoft Excel and experience with accounting software such as QuickBooks.
- Strong attention to detail and accuracy in data entry and processing.
- Ability to communicate effectively with vendors and internal stakeholders regarding payment inquiries and discrepancies.
- Knowledge of accounts payable processes and best practices, including purchase order matching, invoice processing, and payment scheduling.
- Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.
- Experience with 1099 reporting and compliance.
- Associate's or Bachelor's degree in Accounting or a related field preferred but not required.